Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology (DoT) and Public Utilities (DPU) to enter into a contract with Hansen Banner, LLC for professional services for the Enhanced Metering Project (EMP) in the amount of $500,000.00. Hansen Banner, LLC will perform professional services for the City of Columbus On Demand under this Umbrella Statement of Work (SOW) including but not limited to the following: Providing project management, professional, functional, and technical services for projects; Troubleshooting; Customizations and software development. The Hansen BannerCX cloud solution offers municipalities the assurance of having a reliable secure billing/CIS solution that improves efficiency while maximizing the value of data with clean, accurate and meaningful information crucial for billing. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the City Auditor's Office.
The On Demand Umbrella Statement of Work (SOW) will allow the City of Columbus more flexibility and On Demand professional services as needed. The City of Columbus is currently undertaking in ongoing projects to enhance its water, sewer, and power metering. When complete, the project will consist of the implementation of an automated meter infrastructure system to provide meter readings from Water, Sewer, and Power meters associated with the Columbus Utility Billing System (CUBS). The project includes the installation, via meter exchange, of the existing power, sewer, and water meters and all the software required to operate the system, and to interface with the Columbus Utility Billing Systems (CUBS) and City software applications. In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name Hansen Banner, LLC.
This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Hansen is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products.
FISCAL IMPACT:
The cost associated with this contract for professional services via the On Demand Umbrella Statement of Work (SOW) with Hansen Banner LLC., is $500,000.00. The funds are identified and available within the Department of Technology, Information Services Operating Fund - DPU's direct charge budget.
CONTRACT COMPLIANCE:
Vendor Name: Hansen Banner, LLC CC#: 46 - 5651020; Expiration Date: 08/13/2024
(City Acct./DAX Acct. ID: 008834)
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into a contract for professional services via this On Demand Umbrella Statement of Work (SOW) with Hansen Banner, LLC., in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $500,000.00 from the Department of Technology, Information Services Operating Fund. ($500,000.00)
Body
WHEREAS, it is necessary to enter into this contract for professional services via this On Demand Umbrella Statement of Work (SOW) with Hansen Banner, LLC.; and
WHEREAS, Hansen Banner, LLC will perform professional services for the City of Columbus under this On Demand Umbrella Statement of Work (SOW) including but not limited to the following: Providing project management, professional, functional, and technical services for projects; Troubleshooting; Customizations and software development; and
WHEREAS, Hansen Banner, LLC., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products; and
WHEREAS, the coverage term period is one (1) year from the date of a purchase order certified/confirmed by the City Auditor's Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into a contract for professional services with Hansen Banner, LLC to support the Columbus Utility Billing System (CUBS) in order to maintain uninterrupted services from the supplier; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be, and are hereby, authorized to enter into contract with Hansen Banner, LLC. for professional services for various projects including the Enhanced Metering Project (EMP), CUBS system and Hansen Banner, LLC software in the amount of $500,000.00 under this On Demand Umbrella Statement of Work (SOW) including but not limited to the following: Providing project management, professional, functional, and technical services for projects; Troubleshooting; Customizations and software development. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the City Auditor's Office.
SECTION 2: That the expenditure of $500,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services operating fund, per the account codes in the attachment to this ordinance. (see attachment 2857-2022 EXP)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance is in accordance with the sole source provisions of the City of Columbus Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.