Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to refund Franklin County Engineers Office in the amount of $4,184.10 for work the City performed on Olentangy River Road on behalf of Franklin County Engineers Office.
Ordinance 0167-2011 authorized the Director of Public Service to accept a deposit from and enter into an agreement with the Franklin County Engineers Office (FCEO) for the City to perform work on FCEO's behalf on Olentangy River Road as part of the Department's Resurfacing - 2011 Resurfacing Zone 2 project. FCEO deposited $49,362.46; the final cost is $458,178.36; the amount to be refunded is $4,184.10.
2. FISCAL IMPACT
Funds in the amount of $4,184.10 are available for this project in Street & Highway G.O. Bonds fund. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to refund money to FCEO in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Street & Highway G.O. Bonds Fund; to authorize the Director of Public Service to refund money to Franklin County Engineers Office for work the City performed on Olentangy River Road on behalf of Franklin County Engineers Office; to authorize the expenditure of up to $4,184.10 from the Street and Highway G.O. Bonds fund; and to declare an emergency. ($4,184.10)
Body
WHEREAS, the Director of Public Service has identified the need to refund money to FCEO for work the City performed on Olentangy River Road on behalf of Franklin County Engineers Office; and
WHEREAS, funds in the amount of $4,184.10 are available for this project in Street & Highway G.O. Bonds fund; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the Department should refund FCEO in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530282-100070 / Resurfacing -Urban Paving - SR 317 - London Groveport Road (voted 2008)/ $4,410.00/ ($4,185.00) / $225.00
704 / 530282-100061 / Resurfacing - Zone 2 (voted 2008) / $0.00 / $4,185.00 /$4,185.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street & Highway G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100070 / Resurfacing -Urban Paving - SR 317 - London Groveport Road / 06-6600 / 728270 / $4,184.10
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100061 / Resurfacing - Zone 2/ 06-6600 / 748261 / $4,184.10
SECTION 3. That the Director of Public Service be and is hereby authorized to refund money to FCEO for work the City performed on Shannon Road on behalf of Franklin County Engineers Office.
SECTION 4. That for the purpose of paying the cost of this refund the sum of up to $$4,184.10 or so much thereof as may be needed, is hereby authorized to be expended from the Street & Highway G.O. Bonds fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100061 / Resurfacing - Zone 2/ 06-6631 / 748261 / $4,184.10
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.