Explanation
Background:
The Academy Park Suspension bridge spans Alum Creek south of Broad Street and entering into Wolfe Park. Built by the city in 1922, the structure is the only remaining cable suspension bridge in Central Ohio, and is an important bridge on the regional Alum Creek Trail. The bridge is rated in moderate to poor condition. The department solicited an inspection of the bridge, including evaluating the concrete towers, deck, railing, cables, and hangers. The inspection report detailed a list of repairs and recommendations to renovate the bridge and provide increased stability and safety. This includes rebuilding two towers, new decking and beams, new railing, and approach improvements. The inspection report provided the scope of work for the Design/Build proposals.
In November of 2012, the department organized a selection team, and in accordance with Section 329.14 of the Columbus City Code, a Request for Proposals was solicited.
Proposals were received by the Recreation and Parks Department on November 29, 2012 for Design/Build Services, Academy Park Suspension Bridge as follows:
Status
Shaw and Holter, Inc MAJ
Righter Construction Company MAJ
Double ZZ Construction Company MAJ
Interviews were held in December, 2012, and the team of Shaw and Holter, Inc. was recommended, and the Director of Recreation and Parks concurred.
The scope of the project will be to renovate the suspension bridge, including reconstructing two towers, installing stabilizer beams and decking, patching two towers, providing new hangers and hardware, new railings, and new concrete approach slabs.
Principal Parties:
Shaw and Holter, Inc.
2625 Coonpath Road
Lancaster, OH 43130
(740) 653-1864
Contract Compliance # 34-1154679
Fiscal Impact:
$492,000.00
Title
To authorize the City Auditor to transfer $486,600.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Shaw and Holter, Inc. for design/build services related to the Academy Park Suspension Bridge Project; to authorize the expenditure of $492,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($492,000.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on November 29, 2012 for Design/Build Services, Academy Park Suspension Bridge Project and will be awarded to Shaw and Holter, Inc on the basis of best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the future projects as a result of encumbrance cancellations; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Academy Park Suspension Bridge Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Shaw and Holter, Inc. for design/build services related to the Academy Park Suspension Bridge Project so that work can be completed in time to maintain construction schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $486,600.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510316-100000 (Greenways Projects) 644625 6621 $486,600.00
TO:
Project OCA Code Object Level 3 Amount
510316-100119 716119 6621 $486,600.00
(Planning Area 19 Trail Improvements/Acquisitions)
SECTION 2. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510316-100000 / Greenways Projects / $1,589,771.00 (SIT Supported)
Fund 702; Project 510316-100119/ Planning Area 19 Trail Improvements/Acquisitions / $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510316-100000 / Greenways Projects / $1,103,171.00 (SIT Supported)
Fund 702; Project 510316-100119/ Planning Area 19 Trail Improvements/Acquisitions / $486,600.00 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Shaw and Holter, Inc. for design/build services related to the Academy Park Suspension Bridge Project.
SECTION 4. That the expenditure of $492,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100119 716119 6621 $486,600.00
(Planning Area 19 Trail Improvements/Acquisitions)
510316-100000 (Greenways Projects) 644625 6621 $5,400.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.