Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Distribution Switchgear with Springfield Electric Supply Co. LLC dba Echo Electric. The Division of Power is the sole user for medium voltage outdoor pad-mounted underground electric distribution switchgear. Medium voltage outdoor pad-mounted underground electric distribution switchgear is intended for use at various outdoor locations within the City and will be installed in or on top of existing or new switchgear manholes, equipment vaults, or concrete pads. The term of the proposed option contract would be approximately three years, expiring May 31, 2028, with the option to extend for three (3) additional years. The Purchasing Office opened formal bids on July 24, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030662). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Springfield Electric Supply Co. LLC dba Echo Electric, CC# CC-052934 expires 6/23/2027, Items 1-36, $1.00
Total Estimated Annual Expenditure: $300,000.00, Division of Power, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract has lapsed due to a second bid process being needed to meet new Federal Mandates.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Distribution Switchgear with Springfield Electric Supply Co. LLC dba Echo Electric; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Distribution Switchgear UTC will provide for the purchase of medium voltage outdoor pad-mounted underground electric distribution switchgear for use at various outdoor locations within the City and will be installed in or on top of existing or new switchgear manholes, equipment vaults, or concrete pads; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 24, 2025, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with Springfield Electric Supply Co. LLC dba Echo Electric for the option to purchase Distribution Switchgear in order to ensure the availability of these parts as the current contract has lapsed due to a second bid process being needed to meet the new Federal mandates, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Distribution Switchgear in accordance with Request for Quotation RFQ030662, for a term of approximately three years, expiring May 31, 2028, with the option to renew for three (3) additional years, as follows:
Springfield Electric Supply Co. LLC dba Echo Electric, Items 1-36, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.