Explanation
Background: This ordinance authorizes the Director of the Department of Development to enter into a service contract with Environmental Remediation Contractor LLC to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items, in an amount up to $100,000.00 and to authorize the payment of expenses beginning November 1, 2023.
When the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned parcels and/or maintained parcels and right of ways, the Development Program Manager will inspect and coordinate with the contractor to conduct the remediation and disposal of the locations.
To purchase waste identification, clean-up, and disposal services with Environmental Remediation Contractor LLC on city-owned and/or maintained parcels and right of ways but not limited to foliage/brush removal.
Funding provides remediation services that city departments are not trained to conduct.
Contract Compliance: The vendor number is 015330 and expired 3/19/2023, vendor is in the process of updating compliance.
Waiver Request: A waiver of the competitive procurement requirements outlined in Columbus City Code Chapter 329.18 is being requested. The coming winter months will create conditions that increase the amount of complaints the city receives, resulting in an increased need for timely, cost-effective waste removal services.
The vendor is experienced in conducting highly specialized waste identification, clean-up, and disposal services of solid waste and hazardous materials on city-owned and maintained parcels. Their past performance demonstrated efficiency, timeliness, compassion, and care for the environment and any affected individuals.
Fiscal Impact: This ordinance authorizes an expenditure of $100,000.00 within the Neighborhood Economic Development Fund.
Emergency Justification: Emergency action is requested in order to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items without interruption.
Title
To authorize the Director of the Department of Development to enter into a contract with Environmental Remediation Contractor LLC, in an amount up to $100,000.00; to waive the competitive bidding requirements of Columbus City Code; to authorize the payment of expenses beginning November 1, 2023, to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items; to authorize the expenditure of $100,000.00 from the Neighborhood Economic Development Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Development, has a need to purchase waste identification, clean-up, and disposal services with Environmental Remediation Contractor LLC on city-owned and/or maintained parcels and right of ways but not limited to foliage/brush removal.; and
WHEREAS, when the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned parcels and/or maintained parcels and right of ways, the Development Program Manager will inspect and coordinate with the contractor to conduct the remediation and disposal of the locations; and
WHEREAS, the Director of the Department of Development request approval to waive the competitive bidding requirements outlined in Columbus City Code Chapter 329.18, to execute a contract with Environmental Remediation Contractor LLC and to request to authorize the reimbursement of expenses beginning November 1, 2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a contract with Environmental Remediation Contractor LLC in order to assist with the coming winter months that will create conditions that increase the amount of complaints the city receives, resulting in an increased need for timely, cost-effective waste removal services without interruption; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That City Council finds it in the best interest of the City to waive the competitive bidding provision of Chapter 329.18 of Columbus City Code to enter into this contract.
SECTION 2. That the Director of the Department of Development is authorized to enter into a service contract with Environmental Remediation Contractor LLC, in an amount up to $100,000.00, and to authorize the payment of expenses beginning November 1, 2023, to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $100,000.00 is appropriated in Fund 2237 (Neighborhood Economic Development Fund), Dept-Div 44-01 (Administration), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. That for the purpose stated in Section 2, the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2237 (Neighborhood Economic Development Fund), Dept Div 4401 (Administration), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.