Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Powdered Activated Carbon for various City agencies (largest user-Water Division) to and including March 31, 2006. The Purchasing Office opened formal bids on January 10, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000136JRM). FL001091, with Envirotrol Inc., contract compliance number 251209145, was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1) Amount of additional funds: The estimated annual expenditure for the contracts is $841,500.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3) Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms or conditions are anticipated through rebidding at this time. Envirotrol will be able to provide this product through the contract expiration without additional cost to the City.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contract. The various City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of goods to City Agencies using the Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Powdered Activated Carbon with Envirotrol Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL001091 at current prices and conditions to and including March 31, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide necessary Powdered Activated Carbon to City agencies and to meet health, safety and labor agreement requirements, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001091 for an option to purchase Powdered Activated Carbon thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001091 with Envirotrol Inc., to and including March 31, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.