Explanation
The Transportation Division is engaged in the Minnesota Avenue, Riverview Drive and Elmore Avenue project to reconstruct each roadway and improve drainage. The project limits for this design contract are Minnesota Avenue from Joyce Avenue to Parkwood Avenue, Riverview Drive from its west terminus to Olentangy River Road and Elmore Avenue from Karl Road to the east corporation limits.
A design contract modification with Eriksson Engineering, Limited, is necessary to provide additional design services for the design of a storm sewer on Elmore Avenue.
Eriksson Engineering, Limited, contract compliance number 31-0795972 (expires October 15, 2006), was selected in 2000 in accordance with City Code Chapter 329 for awarding professional service contracts. This modification is an addition to the original scope of services but is a continuation of the existing work being performed and would not be practical to contract with a different consultant. New hourly rates were negotiated for this modification because the current contract is five (5) years old. Costs have increased by approximately three percent (3%) per year for the past eight years. The overhead rate and percentage of profit are consistent with the original contract because they are still valid.
The original contract amount was for $317,225.00. It was previously modified for $223,200.00. The total of this modification is $16,251.00. The total contract amount including all modifications will be $556,676.00.
Fiscal Impact: Funds in the amount of $16,251.00 are budgeted and available in the Storm Sewer Bonds Fund. The Sewerage and Drainage Division made this money available to the Transportation Division for this purpose within Ordinance 0426-2005 passed by City Council on March 21, 2005. The Division of Sewerage and Drainage is requesting an amendment to the 2005 Capital Improvements Budget for purposes of establishing sufficient budget authority for this expenditure. This amendment will transfer $16,251 from project 610988 - Francisco Road Storm System to provide sufficient authority.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule.
Title
To authorize the Public Service Director to modify and increase an existing contract with Eriksson Engineering, Limited, for design of the Elmore Avenue project for the Transportation Division; to authorize an amendment to the 2005 Capital Improvements Budget; to authorize the expenditure of $16,251.00 or so much thereof as may be needed from the Storm Sewer Bonds Fund; and to declare an emergency. ($16,251.00)
Body
WHEREAS, contract EA026038-002 was authorized by Ordinance 2059-2000, passed September 11, 2000, executed September 26, 2000 and approved by the City Attorney on October 10, 2000; and
WHEREAS, contract EA026038-002 was previously modified by Ordinance 0266-2004, passed September 20, 2004, executed November 5, 2004 and approved by the City Attorney on October 11, 2004; and
WHEREAS, contract EA026038-002 was previously modified by Ordinance No. 1677-2005, passed December 12, 2005, executed January 20, 2006 and approved by the City Attorney on January 20, 2006; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the consultant's letter dated November 10, 2004, for the Minnesota Avenue, Riverview Drive and Elmore Avenue project; and
WHEREAS, funds for this contract modification are budgeted and available within the Storm Sewer Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2005 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EA026038-002 with Eriksson Engineering, Limited, 1523 Chesapeake Avenue, Columbus, OH 43212 to complete the design, construction plans and permits for the Minnesota Avenue, Riverview Drive and Elmore Avenue projects for the Transportation Division in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost of the contract modification, the sum of $16,251.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 685, the Storm Sewer Bonds Fund, Department No. 60-15, Sewerage and Drainage Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 610765 and Project 610765.
Section 3. That the 2005 Capital Improvements Budget Ordinance No. 1070-2005 is hereby amended as follows, in order to establish sufficient funding authority:
CURRENT:
610765: Elmore Avenue Stormwater - $16,251
610988: Francisco Road Storm Sewer- $248,149
AMENDED TO:
610765: Elmore Avenue Stormwater - $32,502 (+$16,251)
610988: Francisco Road Storm Sewer - $231,898 (-$16,251)
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.