Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to modify and increase a professional services contract with RAMA Consulting Group, Inc. for the Blueprint Columbus Public Information Outreach Project, CIP 650004-100005, in an amount up to $524,803.00, to pay for continuation of services.
The services provided in the Blueprint Columbus Public Information Outreach Project consist of supporting the implementation of Blueprint Columbus in multiple project areas; educating and informing residents about Blueprint Columbus and the problem being addressed; providing adequate notification and keeping residents in project areas apprised of work being performed in their neighborhood; advising the City regarding residents’ concerns; and providing training or additional support for contractors and City field and other staff as needed.
The Community Area for this project is “99-Citywide” since the project spans more than one Community Area.
1.1 Future Renewals/Modifications: The original contract projected needing services through 2032. Modifications are anticipated yearly to add funds to continue services.
1.2 Amount of additional funds to be expended: $524,803.00
Original Contract $ 360,450.51 (ORD 3157-2021; PO306242)
Renewal No. 1 $ 462,098.61 (ORD 0764-2023; PO379225)
Modification No. 2 $ 514,146.51 (ORD 1155-2024; PO448442)
Future Modifications (Estimated amount) $ 524,803.00 (Current)
TOTAL ESTIMATED COST $ 1,861,498.63
1.3 Reason other procurement processes are not used: This contract was bid and awarded through the City’s RFP process as a multi-year contract with several modifications planned to add funding. Another procurement process is not required.
1.4 How the cost of the modification was determined: Pricing was developed using current contract job titles, rates, and allowable expenses, with the final cost negotiated.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Administration of the Blueprint Columbus Public Information Outreach Project contract ensures community input is received and utilized to design the best solutions for unique neighborhood needs. Not only does this help Blueprint develop comprehensive solutions for our community, it also helps create an efficient process that reduces excessive costs resulting from engineering redesigns and timeframe extensions associated with addressing resident concerns through a less formal process.
3. CONTRACT COMPLIANCE INFORMATION
RAMA Consulting Group, Inc. contract compliance number is CC-001370 and expires 11/20/25.
RAMA Consulting Group, Inc. plans to perform the work without the use of subcontractors.
The certification of RAMA Consulting Group, Inc. was in good standing at the time the contract was modified.
4. FISCAL IMPACT
Funds are available and appropriated within the Sanitary Bond Fund, Fund 6109. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation within the Sanitary Bond Fund is also needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to modify and increase a professional services contract with RAMA Consulting Group, Inc. for the Blueprint Columbus Public Information Outreach Project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; and to authorize an expenditure of up to $524,803.00 from the Sanitary Bond Fund to pay for the contract modification. ($524,803.00)
Body
WHEREAS, there is an existing professional services contract with RAMA Consulting Group, Inc. for the Blueprint Columbus Public Information Outreach Project; and
WHEREAS, it is necessary to authorize a contract modification and increase contract funding to pay for additional contract services; and
WHEREAS, the 2024 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended from the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by Ordinance 1599-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650702-100000 / Big Walnut Outfall (South) Rehabilitation (Voted Sanitary Carryover) / $534,159.00 / $9,356.00 / ($524,803.00)
6109 / 650004-100005 / Blueprint Columbus Public Information Outreach 2022 (Voted Sanitary Carryover) $1,838,082.00 / $2,362,885.00 / $524,803.00
SECTION 2. That the transfer of $524,803.00, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to modify and increase the professional services contract with RAMA Consulting Group, Inc. 897 E. 11th Avenue, Suite 100, Columbus, Ohio, 43211, for the Blueprint Columbus Public Information Outreach Project contract, in an amount up to $524,803.00.
SECTION 4. That an expenditure of $524,803.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.