BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into contract with Ohio Valley Audio Visual for the purpose of the redesign, construction, and installation of audio visual components for the Division of Police Headquarters 8th Floor Conference Room. The Headquarters 8th Floor Conference is in need of a retrofit to allow for better presentations within the Division and outside vendors, the ability to communicate with other bureaus in the field, and other agencies across the nation. This purchase by the City of Columbus is from a State of Ohio contract which is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other government entities.
Bid Information: A State of Ohio Term Contract exists for this purchase. Index Number STS851, Schedule Number 800362.
Contract Compliance Number: Ohio Valley Audio Visual 30-0175129 expires August 24, 2017.
EMERGENCY DESIGNATION: Emergency legislation is needed to allow for immediate design, construction, and installation in the Division of Police’s Headquarters Building.
FISCAL IMPACT: This ordinance authorizes an expenditure of $111,391.90 from the Law Enforcement Contraband Seizure fund with Ohio Valley Audio Visual. $72,500.00 has been appropriated in the Law Enforcement Contraband Seizure Funds for this purchase. An additional appropriation is requested in this ordinance.
Title
To authorize and direct the Director of Public Safety to enter into contract with Ohio Valley Audio Visual from an existing State of Ohio Term Contract; to authorize an additional appropriation from the Law Enforcement Contraband Seizure Fund; to authorize an expenditure of $111,391.90 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($111,391.90)
Body
WHEREAS, the Division of Police is in need for the redesign, construction, and installation of audio visual components;
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative services Purchasing Office exists for these purchases; and
WHEREAS, an additional appropriation of $39,000.00 is needed to complete this purchase; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is necessary to enter into contract for the design, construction, and installation of audio visual components, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter contract with Ohio Valley Audio Visual, for the design, construction, and installation of audio visual components for the Division of Police in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Ohio Valley Audio Visual, the purchase from which is authorized by Ord. 582-87.
SECTION 2. To appropriate from the unappropriated monies in the Law Enforcement Contraband Seizure Fund, Fund 219, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 the sum of $39,000.00 is appropriated to the Division of Police, #30-03, as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2193 | OCA 219017 | SUB FUND 017
SECTION 3. That the expenditure of $111,391.90, or so much thereof as may be necessary, be and is hereby authorized as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2193 | OCA 219017 | SUB FUND 017 | AMOUNT $38,891.90
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (2) 3336 | OCA 219017 | SUB FUND 017 | AMOUNT $40,000.00
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2193 | OCA 301838| SUB FUND 017 | AMOUNT $32,500.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof , this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.