Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Miles-McClellan Construction Company, Inc., for the 240 Parsons Avenue - Parking Deck Renovation Project, in the amount of $442,990.00.
Work under this project includes patching the concrete topping, structural repairs, new expansion joints, concrete sealant, joint caulking, striping, and other work as outlined in the bid documents.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 521 vendors solicited, 193 were Minority-owned, 2 were Veteran-owned, 320 were Small Business-owned, and 120 were Women-owned.
The Director of Finance and Management publicly opened five (5) bids on April 11, 2024:
Bidder Bid Amount Alts. 1 & 3 Grand Total
Miles-McClellan Construction Company, Inc. $371,560.00 $ 71,430.00 $442,990.00
Gutknecht Construction Co. $384,000.00 $ 64,000.00 $448,000.00
Composite Industrial Group $483,690.00 $140,430.00 $624,125.00
CPS Construction Group $611,000.00 $ 36,750.00 $647,750.00
Berglund Construction Co. $600,000.00 $ 62,500.00 $662,500.00
Miles-McClellan Construction Company, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $442,990.00. Their DAX Vendor Account No. is 4557 (expired but in process of updating).
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 15%. Miles-McClellan Construction Co. proposed using Contractor Connection, Inc. to meet this goal:
Company Name City/State ODI Designation
Contractor Connection, Inc. Columbus/OH MBE
Minority vendor certification was in good standing at the time the bid was awarded.
4. FISCAL IMPACT: A transfer within the Construction Management Capital Improvement Fund - Fund No. 7733 will be necessary as well as an amendment to the 2023 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Miles-McClellan Construction Co. for the 240 Parsons Avenue - Parking Deck Renovation Project; to authorize a transfer and expenditure up to $442,990.00 within the Construction Management Capital Improvement Fund; and to authorize an amendment to the 2023 Capital Improvements Budget. ($442,990.00)
Body
WHEREAS, five (5) bids for 240 Parsons Avenue - Parking Deck Renovation Project were received and publicly opened in the office of the Director of Finance and Management on April 11, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Miles-McClellan Construction Co. in the amount of $442,990.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the 240 Parsons Avenue - Parking Deck Renovation Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvement Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the 240 Parsons Avenue - Parking Deck Renovation Project, with Miles-McClellan Construction Co., for the preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Miles-McClellan Construction Co., for the 240 Parsons Avenue - Parking Deck Renovation Project, in an amount up to $442,990.00.
SECTION 2. That the transfer of $442,990.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2023 Capital Improvements Budget is hereby amended, in the Construction Management Capital Improvement Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $442,990.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.