Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations, requires sign posts for the purpose of installation of traffic signs throughout the City. These posts will be utilized to replace damaged sign posts and for the placement of new signs.
This ordinance authorizes the Director of Finance and Management to establish a purchase order for the purchase per the successful bids of these commodities.
The commodities needed were successfully bid as follows:
SO0037338 for U-Channel drive posts
7 responses were received, with 1 from Traffic Parts, Inc. which was incomplete
Company Name MAJ/MBE/FBE Unit Price Extended Cost
Mdsolutions Inc. FBE $14.09 $12,328.75
Firelands Supply Company MAJ $14.14 $12,372.50
Lightle Enterprises of Ohio, LLC *E1 $15.84 $13,860.00
Paul Peterson Company MAJ $17.50 $15,312.50
Edco Tool & Supply MAJ $18.08 $15,820.00
Columbus Lumber FBE $27.70 $24,237.50
*4 employees or less
Mdsolutions Inc. was the lowest, most responsive bidder.
2. CONTRACT COMPLIANCE
Mdsolutions Inc. contract compliance number is 311804276 and it expires: 9/30/11.
3. FISCAL IMPACT:
Funds were previously legislated in ordinance 0291-2011 for this commodity to be purchased via a Citywide UTC. The amount of the item needed exceeded the amount available to be purchased at the UTC price and the vendor would not hold that price beyond that level. The items were bid as described above and it is necessary to establish funding to purchase through the successful bidder. It is necessary to authorize the City Auditor to execute a partial cancellation of the purchase order previously established and establish a new purchase order for Mdsolutions, Inc.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To authorize the Finance & Management Director to establish a purchase order for the purchase of sign posts for the Division of Planning and Operations per terms and conditions provided in the successful bid by Mdsolutions, Inc.; to authorize the City Auditor to execute a partial cancellation of an existing purchase order, to authorize the expenditure of $12,328.75 or so much thereof as may be necessary from the Build America Bonds Fund; and to declare an emergency. ($12,328.75)
Body
WHEREAS, the Division of Planning and Operations requires sign posts for its mission of promoting pedestrian safety and traffic control; and
WHEREAS, the quantity needed exceeded the amount available to be purchased per an established Citywide UTC so these sign posts were put out for bid and the successful bidder was Mdsolutions, Inc; and
WHEREAS, this ordinance authorizes the City Auditor to execute a partial cancellation of UL006723-001 in the amount of $12,328.75, and
WHEREAS, this ordinance authorizes The Director of Finance and Management to establish a purchase order for this commodity and authorizes the expenditure of up to $12,328.75 for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders
with the following vendor, who submitted the lowest and most responsive bid for U-Channel drive posts:
MDSolutions (total $12,328.75)
8225 Estates Parkway
Plain City, OH 43064
SO037338 for U-Channel drive posts
SECTION 2. That the City Auditor be authorized to execute a partial cancellation of UL006723-001 in the amount of $12,328.75.
SECTION 3. That the expenditure of $12,328.75 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 746, the Build America Bonds Fund, Dep.-Div. 59-11, Division of Planning and Operations, O.L. 01-03 Codes 06-6622, OCA Code 540801, Project 540008-100001, sign upgrading/street name signs to pay the cost thereof.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.