Explanation
BACKGROUND: This legislation is to authorize the Finance and Management Director to issue purchase orders for one (1) Chevrolet Tahoe for the Department of Public Safety, Division of Fire. This vehicle will be up fitted to serve as a Command Vehicle and used by Emergency Service-2. This unit will replace an older Emergency Service Unit.
The purchase of this vehicle will be in accordance with the current State Term Schedule Contract (STS), Contract Number RS901410 which expires on October 31, 2011. The City of Columbus does not have this equipment available on any Universal Term Contract and does not foresee receiving better pricing through its own bid process.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract. A copy of the State of Ohio contract and pricing structure is attached to this legislation.
The up fitting will be done with Adamson Industries Corporation. Adamson Industries Corporation is a City UTC vendor. Contract compliance number 043194481 expiration 12/31/2011.
Emergency action is requested so that purchase orders can be issued as soon as possible, thereby ensuring that deadlines of the vendor are met.
Fiscal Impact: This ordinance is contingent on the passage of Ordinance 0475-2011 which will amend the 2011 Capital Improvement Budget, Project 340123-100000, Fire Equipment, in the General Permanent Improvement Fund from which this vehicle will be purchased. The cost of the vehicle with options is $25,569.00 and the additional $8,542.50 will be used for the up fitting cost with Adamson Industries Corporation.
Title
To authorize the Finance and Management Director to establish purchase orders for the purchase of one (1) Chevrolet Tahoe in accordance with a State of Ohio Term Contract with Taylor Chevrolet and up fitting of said vehicle with Adamson Industries Corporation for the Public Safety Department, Division of Fire; to authorize the expenditure of $34,111.50 from the General Permanent Improvement Fund; and to declare an emergency. ($34,111.50)
Body
WHEREAS, the Division of Fleet Management, on behalf of the Public Safety Department, desires to purchase one (1) Chevrolet Tahoe in accordance with the State of Ohio Term Contract, RS901410 which expires on October 31, 2011; and
WHEREAS, Taylor Chevrolet is the contract holder for the referenced State of Ohio Contract, a copy of the contract and pricing is attached; and
WHEREAS, the up fitting of this vehicle will be done with Adamson Industries Corporation Inc.; and
WHEREAS, the City of Columbus does not have this equipment available on any Universal Term Contract and does not foresee receiving better pricing through a bid process; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to issue purchase orders for a Chevrolet Tahoe so that vendor deadlines are not missed, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish purchase orders with Taylor Chevrolet and Adamson Industries Corporation for the Fleet Management Division on behalf of the Public Safety Department, Division of Fire in accordance with the State of Ohio Term Schedule Contract RS901410 which expires October 31, 2011 and a current city UTC.
SECTION 2. That the expenditure of $34,111.50 or so much there of as may be needed, is hereby authorized from the Dept/Div: 30-04, Fund: 748, Project number: 340123-100000, OCA: 340123, Object Level One: 06, Object Level Three: 6652. The vehicle cost is $25,569.00 with Taylor Chevrolet and the up fitting charges of $8,542.50 are with Adamson Industries Corporation.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves not vetoes the same.