Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a planned modification of an existing contract for Janitorial Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on May 25, 2005. The lowest responsive and responsible and best bidder was K & M Kleening Service Inc., of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 1259-2005, passed on September 12, 2005. The bid documents contemplated incremental funding of a multi-year contract. The first scheduled modification of this contract was authorized by Ordinance No. 0809-2006, passed on June 5, 2006. It is now proposed to modify the contract with K & M Kleening Service, Inc. for the second, scheduled time, in order to provide funds and continue services under the City's option.
C. Contract Compliance No. 020553299. Active 8-26-04
D. Type of Business Enterprise: MBE.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of $ 213,000.00 for FY 2007.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 191,961.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2004 $155,668
FY2005 $184,890
FY2006 $188,270
Title
To authorize the Director of Public Utilities to enter into a planned modification of the contract for Janitorial Services with K&M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $191,961.00 from the Sewerage System Operating Fund. ($191,961.00)
Body
WHEREAS, Ordinance No. 1259-2005, passed September 12, 2005, authorized the Director of Public Utilities to enter into contract for Janitorial Services with K & M Kleening Service, Inc. for the Division of Sewerage and Drainage; and,
WHEREAS, Ordinance No. 0809-2006, passed on June 5, 2006, authorized the Director of Public Utilities to modify the said contract for Janitorial Services for the second year of services, as authorized under the original procurement; and,
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with K & M Kleening Service, Inc. in order to provide for continuation of Janitorial Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a planned modification of Contract No. EL005610 with K & M Kleening Service, Inc. 2599 E. Main St., Suite 117, Columbus, OH 43209, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $ 191,961.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL005610, as follows:
OCA Code Object Level 3 Amount
605030 3396 $ 25,325.00
605063 3396 30,130.00
606202 3396 100,595.00
605592 3396 5,230.00
605899 3396 13,527.00
605378 3396 17,154.00
Total - $191,961.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.