Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with King Business Interiors for the installation of office furniture at Columbus Public Health, for the period of January 1, 2025, through June 30, 2025, in an amount not to exceed $182,926.20.
A waiver of the competitive bid process, as outlined in Columbus City Code Chapter 329, is requested for this purchase, as King Business Interiors is the only authorized distributor of Haworth furniture for the City of Columbus and is the same vendor being used with a current renovation project, so there is a need to ensure consistency in product and have the installation coordinated at the same time.
EMERGENCY DESIGNATION: Emergency legislation is requested in order to provide immediate funding for this contract and to procure needed services prior to price increases and as part of an ongoing renovation project.
Contract Compliance Number: CC005688----- 11/7/2025
FISCAL IMPACT: Funding in the amount of $182,926.20 is budgeted and available within the Health Special Revenue Fund, Fund No. 2250 and within the Health Grants Fund, Fund No. 2251.
Title
To authorize the Board of Health to enter into a contract with King Business Interiors, Inc.; to waive the competitive bidding requirements of Columbus City Code; to authorize the expenditure of $175,000.00 from the Health Special Revenue Fund; to authorize the expenditure of $7,962.20 from the Health Grants Fund to pay the costs thereof; and to declare an emergency. ($182,926.20)
Body
WHEREAS, the Board of Health is in need of office furniture which includes the cost of installation, at its main location of 240 Parsons Avenue, Columbus, OH 43215; and
WHEREAS, King Business Interiors has the expertise required to carry out these services; and
WHEREAS, it is in the best interest of the Columbus Public Health Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to enter into a contract with King Business Interiors and to expend funds from the Health Special Revenue Fund for office furniture installation at Columbus Public Health in order to avoid price increases and to align with the status of current renovations, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with King Business Interior to purchase office furniture and installation, for the period of January 1, 2025 through June 30, 2025, in an amount not to exceed $182,926.20.
SECTION 2. That to pay the cost of said contract, the expenditure of $175,000.00 is hereby authorized from the Health Special Revenue Fund, Fund 2250, Subfund 000000, Department 50, Division 5001, ACPO011515.
SECTION 3. That to pay the cost of said contract, the expenditure of $7,962.20 is hereby authorized from the Health Grant Fund, Fund 2251, Subfund 000000, Department 50, Division 5001, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the bidding requirements as outlined in Chapter 329 of the Columbus City Code are hereby waived based on the fact that King Business Interiors is the only authorized distributor of Haworth furniture and for continuity of the vendor with current renovations, and that the contract is in compliance with all other provisions of Chapter 329 of the Columbus City Code.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.