Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Berglund Construction Company, via the City’s Invitation for Bid process for the Southerly Waste Water Treatment Plant (SWWTP) Raw Sewage Pump Building Rehab project, CIP #650260-103014, in an amount up to $975,000.00; and to encumber funds with the Department of Public Service for construction prevailing wage services in an amount up to $2,000.00. (for a total expenditure of $977,000.00).
The original Raw Sewage Pump Building (PMP) is in a state of disrepair due to long-term sewer gas exposure. This exposure led to failing brick façade, rusted lintels, and compromised doors and windows. These issues have not only weakened the building's structure, but has also allowed birds to infiltrate and nest causing health hazards from accumulated animal waste.
The Raw Sewage Pump Building Rehabilitation project will focus on architectural, structural, and electrical improvements. It will involve replacing the deteriorated brick façade, installing new storefront windows and doors, and conducting electrical upgrades to improve the building's lighting. The project also includes a thorough cleaning to remove any animal waste and nesting, ensuring the building is safe and sanitary for its future conversion into a functional space.
The Community Area for this ordinance will be 64, Far South.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 290 days from the date that a Notice to Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $975,000.00, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 975,000.00
Future Anticipated Needs $ 0.00
Prevailing Wage Services $ 2,000.00
CONTRACT TOTAL $ 977,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This construction contract will continue the City’s efforts to revitalize and improve existing infrastructure so that it can be repurposed and continue to be beneficially used for the operations of SWWTP.
No community outreach impact is considered for this project. Public informational meetings were not required because all proposed work is within the boundaries of the wastewater treatment plant. Regulatory agencies have been notified of the proposed work as appropriate.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the SWWTP Raw Sewage Pump Building Rehab project was advertised on the Vendor Services and Bid Express websites from 07/01/24 through 07/24/24. Three bids were received for the project and were opened on 07/24/24. The following companies submitted bids:
Company Bid Amount Compliance Number ODI Status
1. Berglund Construction Company $975,000.00 CC007180 MAJ
2. Setterlin Building Company $1,507,800.00 CC004372 MAJ
3. Buckeye Construction & Restoration, Ltd. $1,599,954.00 CC034382 MAJ
The Berglund Construction Company bid was deemed the lowest, best, most responsive and responsible bid in the amount of $975,000.00.
4. CONTRACT COMPLIANCE INFORMATION
Berglund Construction Company’s contract compliance number is CC007180 and expires 7/16/25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Berglund Construction Company
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 12% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the bid documents for this contract.
Berglund Construction Company listed the following companies as subcontractors for this project:
Company Name City/State ODI Certification Status
Anthony Hudson Jr dba D4 Construction Columbus, OH MBE
Pummel Construction Services Columbus, OH WBE
The certification of Berglund Construction Company, Inc. and the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Berglund Construction Company and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
The construction portion of this project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2767-2023, passed by Council on 10/30/23. This loan is expected to be approved at the OWDA September Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
The 2024 Capital Improvement Budget must be amended to establish budget authority for this project. It is also necessary to appropriate funds in the amount of $975,000 in the Sanitary Revolving Loan Fund, Fund 6111, for this project.
Funding in the amount of $2,000.00 is budgeted, appropriated, and available within the project in the Sanitary Bond Fund, Fund 6109, to pay the Department of Public Service to provide prevailing wage services for this project.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Berglund Construction Company, for the Southerly Waste Water Treatment Plant Raw Sewage Pump Building Rehabilitation project; to authorize an amendment to the 2024 Capital Improvement Budget; to appropriate funds within the Sanitary Revolving Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of up to $977,000.00 from the Sanitary Revolving Loan Fund and the Sanitary Bond Fund to pay for the project. ($977,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the SWWTP Raw Sewage Pump Building Rehab project; and
WHEREAS, three bids for the SWWTP Raw Sewage Pump Building Rehab project were received and opened on 07/24/24; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Berglund Construction Company; and
WHEREAS, Ordinance 2767-2023 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF); and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, the 2024 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, funds must be appropriated within the Sanitary Bond Fund, Fund 6109, for this project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction contract with Berglund Construction Company for the SWWTP Raw Sewage Pump Building Rehab project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Revolving Loan Fund to pay for the project; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund to provide for payment of prevailing wage services associated with said project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6111 / 650260-103014 / SWWTP Raw Sewage Pump Building Rehab (WPCLF Loan) / $0.00 / $975,000.00 / $975,000.00 (To match the loan amount)
SECTION 2. That the appropriation of $975,000.00, or so much thereof as may be needed, is hereby authorized in the Sanitary Revolving Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the SWWTP Raw Sewage Pump Building Rehab project with Berglund Construction Company, 371 Maier Place, B15, Columbus, Oh 43215, in an amount up to $975,000.00; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services for this project from the Department of Public Service in an amount up to $2,000.00.
SECTION 4. That the expenditure of $977,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.