Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Alta Enterprises, LLC for the purchase of repair parts for a Doppstadt side conveyor that is used by the Division of Sewerage and Drainage, Compost Facility.
The Doppstadt 726 machine is a portable trommel screen which can be towed to various locations for operation. The machine screens and filters bulk material using a system of conveyor belts and a drum screen into the desired size of material. This piece of equipment was damaged in an accident while transporting the unit from one location to another work area.
Alta Enterprises, LLC is the sole source for the Doppstadt parts as they are the only local distributor and authorized service provider for this specific manufacturer.
Pricing was obtained by quote from Alta Enterprises LLC dba Alta Construction Equipment Ohio LLC. We have included a contingency fund to allow for a price increase in the parts due to rising materials cost.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation to be considered an emergency ordinance in order to repair the trommel screen as quick as possible.
SUPPLIER: Alta Enterprises, LLC, Vendor#042581, CC#18-823107, expires 7/28/24, Majority Vendor
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $73,379.86 (which includes a contingency fund of $3,500.00) is authorized for this purchase.
$0.00 was spent in 2021
$0.00 was spent in 2020
Title
To authorize the Director of Finance and Management to enter into a contract with Alta Enterprises, LLC for the purchase of repair parts for the Doppstadt Side Conveyor for the Division of Sewerage and Drainage in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $73,379.86 from the Sanitary Sewer Operating Fund, and to declare an emergency. ($73,379.86)
Body
WHEREAS, the Compost Facility uses a portable trommel machine to filter bulk material using a system of conveyor belts and a drum screen into the desired size of material.
WHEREAS, the piece of equipment was damaged in an accident while transporting the unit from one location to another work area; and
WHEREAS, Alta Enterprises, LLC is the sole source for the Doppstadt parts as they are the only local distributor and authorized service provider for this specific manufacturer; and
WHEREAS, it is necessary to authorize the expenditure of up to $73,379.86 (which includes a contingency fund of $3,500.00) from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Alta Enterprises, LLC, in accordance with the quote on file; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Alta Enterprises, LLC for the purchase of repair parts for a Doppstadt side conveyor for the Division of Sewerage and Drainage, in accordance with the quote on file.
SECTION 2. That the expenditure of $73,379.86 (which includes a contingency fund of $3,500.00), or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.