Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services for the Division of Technology, to and including December 31, 2007. Formal bids were opened by the Purchasing Office on March 18, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001018). FL002222, with Mid-Ohio Air Conditioning Corporation was established in accordance with bids received. Their contract compliance number is 31-0732219, which expires 1/21/08.
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The Division of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Technology must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002222 at current prices and conditions to and including December 31, 2007, and it is in the best interest of the City to exercise this option; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to modify and extend FL002222 with Mid-Ohio Air Conditioning Corporation to and including December 31, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.