Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for the implementation of the City of Columbus Snow and Ice Control Plan. That plan includes the use of various chemicals to treat the roads including liquid calcium chloride.
The Purchasing Office has established citywide universal term contracts with Bonded Chemical Inc. (FL005705) for the purchase of this material. This legislation will authorize the expenditure of $80,000.00 for liquid calcium chloride per the terms and conditions of the universal term contract.
The division has already encumbered a total of $100,000.00 from this universal term contract. Legislation is required to authorize an encumbrance and expenditure over $100,000.00. Additional funds are necessary to ensure the proper supply of liquid calcium chloride is available for the upcoming snow season.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these organizations.
2. CONTRACT COMPLIANCE
Bonded Chemicals Inc. contract compliance number is 61-1162384 and it expires 06/10/2016.
3. FISCAL IMPACT
Funds in the amount of $80,000.00 are budgeted and available in the Municipal Motor Vehicle License Tax Fund (266) for this purpose.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure the supply of a critical commodity is available for use and to not have any interruptions in operations.
Title
To authorize the Director of Finance & Management to establish a purchase order with Bonded Chemical Inc., for the purchase of liquid calcium chloride, in accordance with the terms and conditions of established citywide universal term contracts for the Division of Infrastructure Management; and to authorize the expenditure of $80,000.00 from the Municipal Motor Vehicle License Tax Fund and declare an emergency. ($80,000.00)
Body
WHEREAS, the Division of Infrastructure Management is responsible for the implementation of the City of Columbus Snow and Ice Control Plan; and
WHEREAS, that plan includes the use of various chemicals to treat the roads including liquid calcium chloride; and
WHEREAS, the Purchasing office has established universal term contracts to purchase this material: and
WHEREAS, the Director of Finance and Management be and is hereby authorized to establish purchase orders totaling $80,000.00; and
WHEREAS, funds are budgeted and available in the Municipal Motor Vehicle License Tax Fund for the purchase of liquid calcium chloride; now, therefore
WHEREAS, an emergency exists in the usual operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize expenditures as appropriate, in order to provide for the uninterrupted operation of street maintenance, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order totaling $80,000.00 per the terms and conditions of existing UTCs for various liquid calcium chloride for Division of Infrastructure Management as follows:
Bonded Chemicals Inc. $80,000.00
2645 Charter St.
Columbus, OH 43228
FL005705
Contract compliance: 61-1162384 (expires 06/10/2016)
SECTION 2. That the expenditure of $80,000.00, or so much thereof as may be needed, is hereby authorized from the Municipal Motor Vehicle License Tax Fund, Fund No. 266, as follows:
Dept / Fund / O.L.01-03 / OCA/ Amount
59-11 / 266 / 02-2204 / 591126 / $ 80,000.00.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.