...Explanation
BACKGROUND: This legislation authorizes the Director Public Safety, on behalf of the Division of Police, to enter into contract with Insight Public Sector for the purpose of leasing license plate readers to be installed in the same areas of Shotspotter. This purchase is being done through the utilization of State of Ohio, State Term Schedule contract STS033, # 534242, with an expiration date of 11/30/23. This state term contract was not bid out by the State of Ohio; therefore, we are requesting a bid waiver to use this STS Contract. The Division of Police was awarded a grant through the American Rescue Plan Funding 2022 from the Office of Criminal Justice Services. The Division will be leasing 32 fixed license plate readers (LPR) and 8 quick deploy license plate readers from Insight Public Sector for two years. The first year cost includes the installation of the fixed license plate readers. These cameras will be used to assist SWAT and investigative detectives to monitor and gather evidence regarding the whereabouts of individuals suspected of committing homicides, felonious assaults, and other major crimes. The total contract agreement amount is $275,200.01 with a term period of two (2) years from the date a purchase order is confirmed/certified by the Columbus City Auditor's Office.
Ordinance No. 0582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
This ordinance will also authorize a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Code. Given the urgent need for the reduction of violent crime and increase in solve rates, it is in the City’s best interests to utilize bid waiver legislation for this ordinance.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY LEGISLATION: There is an immediate need to enter into contract with Insight Public Sector for LDRs to meet grant deadlines and guidelines for the funds awarded to the Division of Police. Emergency legislation is being requested so as to avoid non-compliance with the grantor.
FISCAL IMPACT: The expenditure of $275,200.01, or so much thereof as may be necessary, is hereby authorized to be expended from the General Grant Fund 2220.
CONTRACT COMPLIANCE:
Vendor Name: Insight Public Sector CC#: 007309; Expiration Date: 02/24/2025
...Title
To authorize the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Insight Public Sector to lease and install License Plate Readers using a state term contract; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $275,200.01 from the General Government Grant Fund; and to declare an emergency. ($275,200.01)
...Body
WHEREAS, this legislation authorizes the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Insight Public Sector for the purpose of leasing license plate readers to be installed in the same areas of Shotspotter, utilizing State of Ohio, State Term Schedule contract STS033, # 534242, with an expiration date of 11/30/23.
WHEREAS, this legislation authorizes an expenditure of $275,200.01 from the General Government Grant fund; and
WHEREAS, Ordinance 0582-87 authorized the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts; and
WHEREAS, the vendor Insight Public Sector is available on State Term Schedule contract STS033 #534242; and
WHEREAS, the term of this agreement will be two years from the date a purchase order is confirmed/certified by the Columbus City Auditor's Office; and
WHEREAS, this ordinance will also authorize a waiver of competitive bidding in accordance with relevant provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual and daily operation of the Public Service Department, Division of Police, in that it is immediately necessary to authorize Director of Public Safety to enter into contract with Insight Public Sector for the purpose of leasing license plate readers to be installed in the same areas of Shotspotter using a State of Ohio, State Term Schedule, to ensure grant deadlines and guidelines for the funds awarded to the Division of Police are met, and an emergency exists given the urgent need for the reduction of violent crime and increase solve rates, all for the immediate preservation of the public health, peace, property, welfare and safety; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Safety, on behalf of the Division of Police, be and is hereby authorized to enter into contract with Insight Public Sector for the purpose of leasing license plate readers to be installed in the same areas of Shotspotter, utilizing State of Ohio, State Term Schedule contract STS033, # 534242, with an expiration date of 11/30/23. The total contract agreement amount is $275,200.01 for the term period of two years from the date a purchase order is confirmed/certified by the Columbus City Auditor's Office.
SECTION 2: That the expenditure of $275,200.01 or so much thereof as may be necessary is hereby authorized to be expended from the General Government Grant Fund in Object Class 03-Professional Services as stated in the attachment.
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this Council finds it in the City's best interest to waive the competitive bidding provisions of Chapter 329 of City Code to enter into this contract.
SECTION 6: That for the reasons stated preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.