Explanation
Background: This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Public Safety, Division of Fire, to enter into contract with All-American Fire Equipment Inc. (vendor #005226 & SOS #844210) for the purchase of fire suppression foam for use in emergency firefighting operations. The Division of Fire has the immediate need to purchase Class B AR-AFFF fire suppression foam to replace the depleted inventory of fire suppression foam. The division’s current stock of fire suppression foam was depleted last fall and is in need of an emergency replacement.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding via Request for Quotation No. RFQ030082. Six (6) bids were received as follows:
Technology International Inc. $ 77,750.00 Alternate Product Bid (not an acceptable substitution)
All-American Fire Equipment $ 99,390.00 Lowest Acceptable Bidder
Johnsons Fire Equipment Co. $104,940.00 No Low Bid
Kijero LLC $167,190.00 No Low Bids
Positive Slopes LLC $187,090.10 No Low Bids
Qaisar Favad $203,420.00 No Low Bids
Emergency Designation: Emergency action is requested due to the immediate need to replace the depleted supply of fire suppression foam with a non-hazardous supply of foam.
FISCAL IMPACT: This ordinance authorizes the expenditure of $99,390.00 from the Division of Fire's General Fund operating budget to purchase fire suppression foam to replace the depleted inventory of fire suppression foam that was used last fall.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with All-American Fire Equipment, Inc. for the purchase of fire suppression foam for use in emergency firefighting operations on behalf of the Division of Fire; to authorize the expenditure of $99,390.00 from the General Fund; and to declare an emergency. ($99,390.00)
Body
WHEREAS, there is an immediate need within the Division of Fire to purchase Class B AR-AFFF fire suppression foam to replace the division’s inventory of depleted fire suppression foam; and
WHEREAS, bids were solicited by the Purchasing Office via RFQ030082, with All-American Fire Equipment Inc. submitting the lowest acceptable bid; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contract with All-American Fire Equipment, Inc. for the purchase of this replacement fire suppression foam as per RFQ030082; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management, through the Purchasing Office, to contract with All-American Fire Equipment, Inc. for the purchase of fire suppression foam to replace the depleted stock of fire suppression foam, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with All-American Fire Equipment, Inc. (vendor #005226) for the purchase of fire suppression foam to replace the depleted stock of fire suppression foam, in accordance with RFQ030082 solicited by the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $99,390.00, or so much thereof as is necessary, is hereby authorized from the Division of Fire's General Operating Fund Budget, as per the accounting codes attached to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.