Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $493,451.20; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $110,263.00; for the Gibbard Avenue Area Water Line Improvements Project, Division of Power and Water Contract Number 1108. This legislation will also authorize the appropriation and expenditure of said funds from the Ohio Water Development Authority (OWDA) Fund.
Work under this project consists of the installation of approximately 2,495 feet of 6-inch and 255 feet of 2-inch water line and appurtenances located at six separate sites:
1. Construct 6" water main in Washington Ave. from Second Ave. to Starr Ave. Transfer existing taps and abandon the existing 1" water main (~300 ft.).
2. Construct 6" water main, including fire hydrants, in Ninth St. from Gibbard Ave. to the 16" water main in Fifth Avenue. Transfer existing taps & abandon the 1 1/2" water main's (~700 ft.).
3. Transfer all existing taps from the 2" water main to the 12" water main in Gray Street between Starr Avenue & Gibbard Avenue. Abandon the 2" water main.
4. Construct 2" water main in Loew Street from Gibbard Avenue to the most northerly tap. Abandon the 1 1/2" water main (~ 950 ft.).
5. Construct 6" water main in Nineteenth Street from Gibbard Avenue to the alley south of Fifth Avenue, then east in Fourth Avenue to the 16" water main in 20th Street. Transfer existing taps and abandon the 2" water main (~950 ft.).
6. Construct 6" water main in Fair Avenue from Linwood Avenue to Latta Avenue, then south in Latta Avenue to the alley south of Kutchins Place.
This project will improve flow and water quality and replace water mains that require repeated regular maintenance.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine bids on September 23, 2009. Bids were received from: John Eramo & Sons, Inc. - $493,451.20; Danbert, Inc. - $496,940.40; Seals Construction Inc. - $517,069.30; Shelly & Sands, Inc. - $568,682.40; Park Enterprise Construction Co., Inc. - $570,649.75; Tata Excavating, Inc. - $671,609.13; Conie Construction Co. - $706,420.66; Complete General Construction Co. - $753,214.39; and Mark Allard Excavation (incomplete) - $733,332.60.
The lowest bid was from John Eramo & Sons, Inc. in the amount of $493,451.20. Their Contract Compliance Number is 31-0724866 (expires 4/8/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: Monies for this project are provided from the Ohio Water Development Authority (OWDA) Fund. Loan No. 5321was approved on October 29 2009 for construction and construction inspection services.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc.; for the Gibbard Avenue Area Water Line Improvements Project; for the Division of Power and Water; to provide for payment of inspection, material testing and related services to the Transportation Division; and to authorize the appropriation and expenditure of $603,714.20 within the Ohio Water Development Authority (OWDA) Fund. ($603,714.20)
Body
WHEREAS, nine bids for the Gibbard Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on September 23, 2009; and
WHEREAS, the lowest and best bid was from John Eramo & Sons, Inc. in the amount of $493,451.20; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Gibbard Avenue Area Water Line Improvements Project; and
WHEREAS, Ohio Water Development Authority (OWDA) Fund has a loan for the City of Columbus and was approved on October 29, 2009, in the amount of $603,714.20; identified as OWDA Loan No. 5321for the above listed project with eligible costs including construction, inspection, testing and prevailing wage coordination services; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., for the Gibbard Avenue Area Water Line Improvements Project, to authorize the appropriation and expenditure of funds from the Ohio Water Development Authority (OWDA) Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Gibbard Avenue Area Water Line Improvements Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, Ohio 43026; in the amount of $493,451.20; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $110,263.00.
SECTION 2. That the proceeds from the Ohio Water Development Authority (OWDA) Fund, Loan No. 5321, for the Gibbard Avenue Area Water Line Improvements Project, and funds from the unappropriated monies in Fund 616, the amount of $603,714.20, which includes funding for the cost of construction, inspection, testing and prevailing wage coordination services, are hereby appropriated to the Division of Power and Water, Division 60-09, Fund No. 616, Object Level One 06, Object Level Three 6629, OCA Code 616236, Project No. 690236-100002.
SECTION 3. That for the purpose of paying the cost of the Ohio Water Development Authority (OWDA) Fund Eligible Items within the aforementioned contract, the following appropriation and expenditure, or as much thereof as may be needed is hereby authorized as follows: Fund No. 616, Dept/Div. No. 60-09, Project: 690236-100002, OCA Code 616236, Object Level One 06, Object Level Three 6629, Amount $603,714.20.
SECTION 4. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.