Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with M + A Architects for professional architectural and engineering consulting services to design Fire Station No. 2/3. The present Fire Station 2/3 is located at 150 E. Fulton Street. Fire Station 2/3 is fifty years old and is the busiest of Columbus 32 stations, achieving over 20,000 service runs in 2011.
The primary service area for Fire Station 2/3 is the southern portion of downtown and the German Village area as well as portions of South High Street. Besides housing two units, Fire Station 2/3 also has a Heavy Rescue company and a Bomb Squad. The Fire Division has outgrown the present location at Fulton Street and has been investing significant funds attempting to upgrade the site over the past several years by installing new windows, upgrading the kitchen, replacing the roof, and dealing with a deteriorating parking lot. With the potential changes to the Interstate Highway in the area of Fulton Street (I71/I70 split), it is the right time to look at re-constructing Fire Station 2/3.
The Public Safety Department proposes to use city property at Greenlawn Avenue for a new Fire Station for 2/3. Upon completion of the Greenlawn Fire Station, the Department will seek to demolish the Fulton Street Station and rebuild an appropriate size Fire Station at this location. Operationally, the Greenlawn property has been vacated of all city facilities (at one time Recreation & Parks, Weights & Measures, Safety Support Services, the Fire Division, and Fleet Management utilized this property). Demolition and cleanup of the site in preparation for the Fire Station 2/3 should begin later this year.
In accordance with the competitive bidding provisions of the Columbus City Codes, Requests for Statements of Qualifications were advertised and responses were submitted on or before April 2, 2012. The City received fourteen statements from the following firms(*1 AS1, 0 FBE, 3 ^MBE): DLZ Architecture, ^Harris Design Services, RP Architects, Inc., M + A Architects, Philip Markwood, Abbot Studios Architects Planners, JBA Architects, P.C., MSA Architects, Schorr Architects, Inc., ^HKI Associates, Inc., ^Moody Nolan, Braun & Steidl Architects, Inc., *Prime Engineering, and JL Bender.
A committee of city employees from Construction Management, Public Safety, and EBOCO, evaluated the RFSQ's and recommended M + A as the firm to design Fire Station 2/3.
Emergency action is requested to begin the engineering and design of this fire station so as to ensure that a spring or summer construction start can begin in 2013. Potential I-70/71 construction may impact the operation of the current station, and the optimal start time for most construction projects is spring or summer.
Meacham & Apel, Inc., Contract Compliance No. 31-0989412, expiration date November 23, 2013.
Fiscal Impact: The cost of this design contract is $745,900.00. Funds for this project are budgeted in Public Safety's 2012 Capital Improvement Budget and are contingent on the June 10, 2012 bond sale.
Title
To authorize the Finance and Management Director to enter into a contract with M + A Architects on behalf of the Office of Construction Management with M + A for professional architectural and engineering consulting services to design Fire Station No. 2/ 3; to authorize the expenditure of $745,900.00 from the Safety Voted Bond Fund; and to declare an emergency. ($745,900.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a professional services contract with M + A Architects for professional architectural and engineering consulting services for the design of Fire Station No. 2/3; and
WHEREAS, M + A is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with M + A Architects for professional architectural and engineering consulting services for the design of Fire Station No. 2/3, thereby preserving the public health, property, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with M + A Architects for professional architectural and engineering consulting services for the design of Fire Station 2/3.
SECTION 2. That the expenditure of $745,900.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340126-100000
OCA: 701126
Object Level 1: 06
Object Level 3: 6681
Amount: $745,900.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.