Explanation
BACKGROUND: For the option to establish seven (7) UTC contracts to purchase Water Meters for the Division of Power and Water, the sole user. The parts will be used by the City's water maintenance crews for installation throughout the City of Columbus. The term of the proposed option contract is approximately one (1) year, expiring March 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened bids on October 15, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003380). Thirty-two (32) bids were solicited: (M1A-0, F1-0, MBR-0). Seven (7) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Badger Meter, Inc., MAJ, CC# 39-0143280 expires 02/04/2011, Items 14-17, 20, 21, 36-43 and 68, $1.00
Elster AMCO Water, Inc., MAJ, CC# 59-1212543 expires 10/14/2011, Items 1-7, 44 and 70, $1.00
Hersey Meters Co., MAJ, CC# 37-1388051 expires 12/15/2010, Items 9-13, 18, 19, 26, 27, 45-60, and 69, $1.00
H.D. Supply Waterworks, MAJ, CC# 03-0550887 expires 12/17/2010, Items 23, 24 and 31, $1.00
Metron Farnier, LLC, MAJ, CC# 84-1328980 expires 11/10/2011, Items 22 and 25, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 08/27/2010, Items 28-30, 32-34, $1.00
Neptune Equipment, MAJ, CC# 31-0591457 expires 11/17/2011, Items 67 and 71, $1.00
There were no bids received on Items 8, 35 and 61-66.
Total Estimated Annual Expenditure: $1.4 million, Division of Power and Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into seven (7) contracts for the option to purchase Water Meters with Badger Meter, Inc., Elster AMCO Water, Inc., Hersey Meters Co., H. D. Supply Waterworks, Metron Farnier, LLC, Ferguson Waterworks, and Neptune Equipment; and to authorize the expenditure of $7.00 to establish the contracts from the Mail, Print Services and UTC Fund. ($7.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 15, 2009 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Water Meters in accordance with Solicitation No. SA003380 for a term of approximately one (1) year, expiring March 31, 2011, with the option to renew for one (1) additional year, as follows:
Badger Meter, Inc., Items 14-17, 20, 21, 36-43 and 68, Amount $1.00
Elster AMCO Water, Inc., Items 1-7, 44 and 70, Amount $1.00
Hersey Meters Co., Items 9-13, 18, 19, 26, 27, 45-60, and 69, Amount $1.00
H.D. Supply Waterworks, Items 23, 24 and 31, Amount $1.00
Metron Farnier, LLC, Items 22 and 25, Amount $1.00
Ferguson Waterworks, Items 28-30, 32-34, Amount $1.00
Neptune Equipment, Items 67 and 71, Amount $1.00
SECTION 2. That the expenditure of $7.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.