Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with CTL Engineering Inc. for construction management services for the Alum Creek Trail - Johnstown Road East Side Connector Project. The modification amount being authorized by this ordinance is $56,400.00.
In 2014, the Department was awarded federal grant funding from MORPC, administered by the Ohio Department of Transportation (PID 99828), for construction funds to improve safety and access to the Alum Creek Trail for the East Columbus and Krumm Park Communities. The project will build a trail from the Alum Creek Trail near Ohio Dominican University to Johnstown Road and Cassady Avenue. The one mile project also includes walking and biking improvements along Johnstown Road and 10th Avenue, connecting to Krumm Park and William Adams Community Center.
The project includes separated trail, bike lanes, modifications to an existing trail bridge, and safety improvements for the neighborhood to connect to the regional trail. The East Columbus neighborhood is bounded by 5th Avenue to I-670 and Stelzer Road to Alum Creek. Over 4,000 residents and employees will be within a 10 minute walk from this project. The connector opens up access to over 126 miles of regional trail network. A future section of this project will extend the bike lanes along Johnstown Road to downtown Gahanna.
By modifying this contract, CTL Engineering Inc. will be authorized to continue to provide construction management and inspection services for the remainder of the Alum Creek Trail - Johnstown Road East Side Connector construction project. The construction project experienced a significant, unexpected delay, thus causing a need for a time extension for both construction and construction management and inspection services. This modification covers the management and inspection services. Another modification for construction will be forthcoming.
CTL Engineering Inc. would perform the services most efficiently and effectively since they have been on it from the start. Additionally, it would not be in the best interest of Recreation and Parks to not have a gap in construction management and inspection services, which would be the case if the Department were to award the remainder of the work through another procurement process. The cost for this modification was determined by estimating remaining effort hours (based on historical hours spent during previous months of work on the contract) multiplied by established hourly rates.
Principal Parties:
CTL Engineering Inc., Inc.
2860 Fisher Road, Columbus, OH 43204
Hassan Y. Zahran, PE (614) 276-8123
Contract Compliance Number, Tax ID: 004209, 31-0680767
Contract Compliance Expiration Date: June 4, 2022
Emergency Justification: Emergency action is requested as construction work is currently taking place and the department does not want a delay in providing construction management and inspection services for the construction work.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated active transportation priorities noted by Columbus residents.
Community Input/Issues: The department conducted extensive public involvement during plan development with neighborhood public open houses, letters of support from the community, collaboration with the City of Gahanna, and social media feedback from trail users around the region.
Area(s) Affected: East Columbus (50) - All Columbus and regional trail users will benefit from these improvements
Master Plan Relation: This project supports the department’s Master Plan by improving access to trails and greenways corridors. It provides safe connections to the regional trail network for nearby neighborhoods. The project will provide an overall safer trail and access to active mode of transportation for the nearby community.
Fiscal Impact: The expenditure of $284,887.00 was legislated for the Alum Creek Trail - Johnstown Road East Side Connector construction management contract by Ordinance 0918-2020. This ordinance will provide funding that will modify the previously authorized amount by $56,400.00. $56,400.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $341,287.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with CTL Engineering Inc. for the Alum Creek Trail - Johnstown Road East Side Connector Project; to authorize the transfer of $56,400.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $56,400.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($56,400.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with CTL Engineering Inc. for the Alum Creek Trail - Johnstown Road East Side Connector Project; and
WHEREAS, it is necessary to authorize the transfer of $56,400.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $56,400.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract as construction work is currently taking place and the department does not want a delay in providing construction management and inspection services for the construction work, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with CTL Engineering Inc. for the Alum Creek Trail - Johnstown Road East Side Connector Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $56,400.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P512000-100000; New Development - Misc. (Voted Carryover); $2,450,310 / ($56,400) / $2,393,910
Fund 7702; P510915-512000; Alum Creek Trail - Johnstown Road East Side Connector Grant Match (Voted Carryover) / $0 / $56,400 / $56,400
SECTION 7. For the purpose stated in Section 1, the expenditure of $56,400.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.