Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract in the amount of $18,000.00 for the Facilities Management Division with SimplexGrinnell LP in order to correct deficiencies in fire alarm equipment in various City-owned buildings. Ordinance 1531-2005, which passed Council October 20, 2005, provided funding for SimplexGrinnell LP to inspect, test, and report deficiencies for smoke and fire alarm systems in City-owned buildings under the purview of the Facilities Management Division. This modification will provide funding to repair the deficiencies as reported by SimplexGrinnell LP. The deficiencies reported include smoke alarms without power and smoke alarms that operate but do not alert the monitoring company. Deficiencies are present in seventeen buildings. Per the Ohio Fire Code, all fire alarm systems must be repaired and maintained. The original contract was authorized by Ordinance 0269-2001, which passed Council on February 12, 2001.
This ordinance also authorizes a transfer of $18,000.00 within the General Permanent Improvement Fund (Fund 748).
Emergency action is requested to allow the deficiencies in the fire alarm systems to be corrected as quickly as possible. The failure to correct these deficiencies could lead to loss of life or property.
Fiscal Impact: Funds are available within the General Permanent Improvement Fund. This legislation transfers $18,000.00 from the Unallocated Balance Project to the Facility Renovation Project. SimplexGrinnell LP Number 58-2608861, expiration 07/22/2007.
Title
To authorize the appropriation of $18,000.00 within the General Permanent Improvement Fund; to authorize a transfer of $18,000.00 between projects in the General Permanent Improvement Fund; to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Simplex Grinnell LP for the repair of fire alarm deficiencies; to authorize the expenditure of $18,000.00 from the General Permanent Improvement Fund, and to declare an emergency. ($18,000.00)
Body
WHEREAS, Ordinance 1531-2005, passed October 20, 2005, authorized the Public Service Director to enter into a contract with SimplexGrinnell LP to inspect, test, and report deficiencies for smoke and fire alarm systems in City-owned buildings under the purview of the Facilities Management Division, and
WHEREAS, it is necessary to modify said contract to allow SimplexGrinnell LP to correct identified deficiencies, and
WHEREAS, funds are available for transfer and appropriation within the General Permanent Improvement Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with SimplexGrinnell LP, ensuring that fire alarm deficiencies are repaired, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the General Permanent Improvement Fund (Fund 748), and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $18,000.00 be and hereby is appropriated to the Facilities Management Division, Dept/Div. No. 45-07, Object Level One Code 03, Object Level Three Code 6620, and Project 748999.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 45-01 | Fund 748 | Project: 748999 | Amount: $18,000.00
TO:
Dept/Div: 45-07 | Fund 748 | Project: 570030 | Amount: $18,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract with SimplexGrinnell LP to repair fire alarm deficiencies at various City-owned buildings under the purview of the Facilities Management Division.
SECTION 4. That the expenditure of $18,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 748
Project: 570030
Object Level 1: 03
Object Level 3: 6620
Amount: $18,000.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.