Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Environmental Design Group, LLC for the Dry Run Stream Bank Restoration and Repair Project. The contract amount is $201,729.33, with a contingency of $33,770.00, for a total of $235,499.33 being authorized by this ordinance.
Dry Run Stream is one of the most heavily impacted streams in Columbus. As a tributary of the Scioto River, this seven square mile watershed flows through the Hilltop and Westgate Communities. This section of Dry Run is adjacent to Westmoor School, Westmoor Park, a YMCA, and a church with a day care facility.
In April 2024, an unusually large rain event did significant damage to the Dry Run Stream Corridor. This project will provide construction documents for bidding to repair the stream corridor which has damaged adjacent parkland and threatens the adjacent Camp Chase Railway. The Recreation and Parks Department will need to complete the design in order to obtain State and Federal permits for the restoration work. Construction is anticipated to start towards the end of 2025, or early 2026, and be complete shortly thereafter.
The goal of this project is to provide a fully functional floodplain, stream channel, and habitat recovery zone within its limits. The project will also provide a significant educational opportunity for students at Westmoor School and will restore an expanded passive recreation area for the Hilltop Neighborhood.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Every two years, the Recreation and Parks Department pre-qualifies professional service vendors to provide Engineering, Architectural, and Construction Management Services. During each prequalification period, the Department enters into contracts for various services to facilitate the execution of our Capital Improvements Plan. Ordinance 2467-2022 authorized the pre-qualified arrangement for the period of 2022 to 2024. The contracts being authorized by this ordinance are being awarded utilizing the pre-qualified list of vendors, as previously authorized by 2467-2022.
Principal Parties:
Environmental Design Group, LLC
7965 North High Street
Columbus, Ohio 43235
Boris Slogar, (800) 835-1390
Contract Compliance Number: 003292
Contract Compliance Expiration Date: July 31, 2025
Emergency Justification: Emergency action is requested in order to complete the design portion of this project immediately so that construction can start as soon as possible in order to stop erosion damage to city property and improve the safety of this area.
Benefits to the Public: This project will provide infrastructure protection with access to a quarter mile of stream corridor for the public and adjacent properties, including Westmoor Park, two schools, the Hilltop YMCA, and Glenwood Church.
Community Input/Issues: Community support for this project has been received from key stakeholders near the site including Columbus City Schools and the Central Ohio YMCA.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving water quality and health for the community. It will also provide outdoor education opportunities for neighborhoods, as well as, access to trails and greenway corridors.
Fiscal Impact: $235,499.33 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Environmental Design Group, LLC for the Dry Run Stream Bank Restoration and Repair Project; to authorize the transfer of $235,499.33 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $235,499.33 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($235,499.33)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Environmental Design Group, LLC for the Dry Run Stream Bank Restoration and Repair Project; and
WHEREAS, it is necessary to authorize the expenditure of $235,499.33 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $235,499.33 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Environmental Design Group, LLC in order to complete the design portion of this project immediately so that construction can start as soon as possible in order to stop erosion damage to city property and improve the safety of this area, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Environmental Design Group, LLC for the Dry Run Stream Bank Restoration and Repair Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $235,499.33 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702; P512000-100000 / New Development - Misc. (Voted Carryover) / $2,843,801 / $2,843,801 / ($135,499) / $2,708,302 / $2,708,302
Fund 7702; P512041-100000 / Conservation Improvements (Voted Carryover) / $100,000 / $100,000 / ($100,000) / $0 / $0
Fund 7702; P512049-100000 / Dry Run Stream Bank Restoration and Repair (Voted Carryover) / $0 / $0 / $235,499 / $235,499 / $235,499
SECTION 7. That for the purpose stated in Section 1, the expenditure of $235,499.33 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.