Explanation
BACKGROUND: The Fleet Management Division possesses the ASE Blue Seal of Excellence and is required to continually test and certify its technicians to maintain that certification. An ASE Blue Seal of Excellence is only awarded to those facilities demonstrating the highest level of customer satisfaction and technical commitment, including investment in equipment, continued education, and top-rated mechanics. Training and testing for ASE and EVT enables the City to continue to contain costs in both parts and supplier services by mechanics remaining current in diagnostics, repairs, and preventive maintenance upgrades required for complex electrical systems on vehicles.
This ordinance authorizes the Finance Director to contract for the option to purchase emergency vehicle training and ASE and EVT testing and certification services for Fleet Management. The term of the proposed option contract would be from the date of execution by the City up to and including December 31, 2011, with the right to extend for two (2) additional years subject to mutual agreement by both parties. The Emergency Vehicle Training (EVT) Certification Commission is the only certification program that can provide exams and certifications specific to the unique systems on emergency response vehicles. The National Institute for Automotive Service Excellence (ASE) is the only provider of ASE testing and certification programs. Stephen Trent is the only master certified EVT who supports our region and the only person who has the capability of setting up test dates and locations.
EVT CC#363969065 (NPO)
Total Estimated Annual Expenditure: $25,000.00
ASE CC#520954597 (NPO)
Total Estimated Annual Expenditure: $25,000.00
STEPHEN TRENT CC#275360502
Total Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Fleet Management will be required to obtain approval to expend from its own appropriations for its estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into contract for the option to purchase emergency vehicle training and ASE and EVT testing and certification services with EVT, ASE, and Stephen Trent in accordance with the sole source provisions of the Columbus City Codes, to authorize the expenditure of three dollars from the Purchasing/UTC Fund; and to declare an emergency. ($3.00)
Body
WHEREAS, the Fleet Management Division has a need to procure training, testing and certification services from authorized training providers in order to accurately repair City vehicles; and
WHEREAS, the Fleet Management Division has a need to procure training, testing, and certification in order to repair a variety of city vehicles on short notice, especially emergency service and refuse collection vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into a contract(s) for an option to purchase training, testing and certification services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following sole source contract for an option to purchase training, testing, and certification services in accordance with Section 329.07(e) of the Columbus City Codes, 1959 thru December 31, 2011 with the right to extend for two (2) additional years subject to mutual agreement by both parties:
EVT: Amount: $1.00
ASE: Amount: $1.00
Stephen Trent: Amount: $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 3331, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.