Explanation
This ordinance provides an additional $135,127.00 to prevent inspection deficits for four projects. These projects include Hard Road Phase B, Gay Street, Resurfacing 2004 Phase 1, and Hamilton and Long.
Hard Road and Gay Street projects require additional inspection funds because the original contracts have been modified two times without increasing construction inspection funding. Resurfacing 2004 requires additional inspection funding due to the fact that the project was under budget and thus additional work was done without increasing construction inspection funding. Funding is needed for the agreed upon construction inspection fees for the Hamilton and Long Improvement project incurred by the City as a potential economic engine of attracting further redevelopment capital investments and further advancing the economic growth in the surrounding area.
Fiscal Impact: $71,526.00 is available from cancelled construction inspection encumbrances for construction contracts that have been completed. The remainder of funds needed are available within the Federal State Match and Roadway Improvement Projects within the 2006 CIB.
This legislation transfers $100,000.00 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund as appropriate. Some of this money is then transferred to and appropriated within Fund 765 consistent with where the original construction inspection expenses were incurred. Finally, it authorizes the expenditure of $135,127.00 for construction inspection.
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the City Auditor to transfer $100,000.00 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the City Auditor to transfer $100,000.00 between Funds; to authorize the appropriation of $100,000.00 within the Federal State Highway Engineering Fund; to authorize the expenditure of $35,127.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund and $100,000.00 from the Federal State Highway Engineering Fund for outstanding construction inspection charges for the Transportation Division; to amend the 2006 CIB; to authorize the Public Service Director to pay these outstanding construction inspection charges; and to declare an emergency. ($135,127.00)
Body
WHEREAS, capital improvement projects undertaken by the Transportation Division generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, urban versus rural location and so on; and
WHEREAS, in order to prevent a net inspection deficit additional construction inspection funds must be encumbered; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide $135,127.00 to prevent inspection deficits on various projects in order to maintain proper accounting and Fund integrity in a timely manner, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $100,000.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530103 / Arterial Street Rehabilitation / 06/6600 / $22,131.45
540011 / Raised Pavement Markers / 06/6600 / 644385 / $3,150.50
530208 / Federal/State Match / 06/6600 / 644385 / $58,091.93
530282 / Resurfacing / 06/6600 / 644385 / $16,626.12
Total Transfer From: $100,000.00
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530208 / Federal/State Match / 10/5501 / 644385 / $100,000.00
Total Transfer To: $100,000.00
SECTION 2. That the City Auditor be and hereby is authorized to transfer $100,000.00 between Funds as follows:
TRANSFER FROM
fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $100,000.00
Total Transfer From: $100,000.00
TRANSFER TO
fund / grant # / grant / Object Level One/Object Level Three Codes / OCA Code / amount
765 / 561001 / Hard Road Ph. B / 80/0886 / 561001 / $100,000.00
Total Transfer To: $100,000.00
SECTION 3. That the 2006 Capital Improvements Budget established within ordinance 1108-2006 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103 / Arterial Street Rehabilitation / $758,163.00 Carryover / $22,131.00 Carryover / $780,294.00 Carryover
540011 / Raised Pavement Markers / $150,000.00 Carryover / $3,151.00 Carryover / $153,151.00 Carryover
530161 / Roadway Improvements / $6,111,045.00 / $19,618.00 Carryover / $6,130,663.00 Carryover
530282 / Resurfacing / $9,331,350.00 Carryover / $26,626.00 Carryover / $9,357,976.00 Carryover
SECTION 4. That the 2006 Capital Improvements Budget established within ordinance 1108-2006 be and hereby is amended to provide for construction inspection funding as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103 / Arterial Street Rehabilitation / $780,294.00 Carryover / ($22,131.00) Carryover / $758,163.00 Carryover
540011 / Raised Pavement Markers / $153,151.00 Carryover / ($3,151.00) Carryover / $150,000.00 Carryover
530282 / Resurfacing / $9,357,976.00 Carryover / ($16,626.00) Carryover / $9,341,350.00 Carryover
530208 / Federal/State Match / $9,940,558.00 Carryover / $41,908.00 Carryover / $9,982,466.00 Carryover
SECTION 5. That the sum of $100,000.00 be and hereby is appropriated from the unappropriated balance of the Federal State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6687, OCA Code 561001 and Grant 561001.
SECTION 6. That the monies appropriated in Sections 4 above shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the Public Service Director be and hereby is authorized to pay outstanding construction inspection charges totaling $135,127.00 for the Transportation Division as follows:
project or grant# / project or grant / encumbrance / additional inspection required
561001 / Hard Road Phase B / EA039195 / $100,000.00
530282 / Resurfacing 2004 Phase 1 / EL004377 / $10,000.00
530161 / Roadway Improvements / EL006396 / $25,127.00
Total $135,127.00
SECTION 8. That for the purpose of paying these construction inspection costs, the sum of $135,127.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
fund / project or grant# / project or grant / O.L. One/O.L. Three Codes / OCA Code / amount
704 / 530161 / Roadway Improvements / 06/6687 / 644385 / $25,127.00
704 / 530282 / Resurfacing / 06/6687 / 644385 / $10,000.00
765 / 561001 / Hard Road Ph. B / 06/6687 / 561001 / $100,000.00
Total $135,127.00
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.