City of Columbus - File #: 1027-2011

• File #: 1027-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/22/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize an amendment to the 2011 Capital Improvement Budget; to authorize the Finance and Management Director to issue a purchase order to Parr Public Safety Equipment for the purchase of emergency response equipment to be up fitted to a first responder vehicle for the Department of Public Safety, Division of Fire; to authorize the expenditure of $8,994.50 from the General Permanent Improvement Fund; to authorize the expenditure of $1,636.20 from the General Fund; and to declare an emergency. ($10,630.70)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/29/2011	1	CITY ATTORNEY	Reviewed and Approved
6/29/2011	1	Safety Reviewer	Sent to Clerk's Office for Council
6/28/2011	1	Auditor Reviewer	Reviewed and Approved
6/28/2011	1	CITY AUDITOR	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent for Approval
6/28/2011	1	EBOCO Reviewer	Sent for Approval
6/28/2011	1	ODI DIRECTOR	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent for Approval
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Sent for Approval
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2011	1	Safety Reviewer	Reviewed and Approved
6/24/2011	1	Safety Reviewer	Reviewed and Approved
6/24/2011	1	SAFETY DIRECTOR	Reviewed and Approved
6/22/2011	1	Safety Drafter	Sent for Approval

Explanation

Background:  This legislation is to authorize the Finance and Management Director to issue a purchase order to Parr Public Safety Equipment for the purchase of emergency response equipment to be up fitted to a first responder vehicle for the Department of Public Safety, Division of Fire.  This vehicle, a Chevrolet Tahoe purchased via Ordinance 0636-2011, passed Council May 4, 2011, will be up fitted to serve as a Command Vehicle and used by Emergency Service-2.  This unit will replace an older Emergency Service Unit.  

Bid Information:  Bids were solicited by the Purchasing Office for this equipment via Solicitation SO037611 opened 6/15/2011; Parr Public Safety Equipment submitted the lowest and best bid for this equipment.

Parr Public Safety Equipment ~ FID/CC #201619573 exp. 7/1/2011.

Emergency action is requested so that purchase orders can be issued as soon as possible, thereby ensuring the prompt up fitting of this vehicle, and thus prompt placement of the vehicle in service.

Fiscal Impact:  Funds totaling $8,994.50 exist in the 2011 General Permanent Improvement, Project 340123-100000, Fire Equipment.  An amendment to the 2011 Capital Improvement Budget is necessary to account for an encumbrance cancellation.  The balance of funding in the amount of $1,636.20 exists in the 2011 Fleet Management General Fund Budget to cover this purchase.

Title

To authorize an amendment to the 2011 Capital Improvement Budget; to authorize the Finance and Management Director to issue a purchase order to Parr Public Safety Equipment for the purchase of emergency response equipment to be up fitted to a first responder vehicle for the Department of Public Safety, Division of Fire; to authorize the expenditure of $8,994.50 from the General Permanent Improvement Fund; to authorize the expenditure of $1,636.20 from the General Fund; and to declare an emergency. ($10,630.70)

Body

WHEREAS, the Division of Fleet Management, on behalf of the Public Safety Department, is up fitting a Chevrolet Tahoe with emergency response equipment; and

WHEREAS, bids were solicited by the Purchasing Office, with Parr Public Safety Equipment submitting the lowest bid; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize an amendment to the Capital Improvement Budget and to authorize the Finance and Management Director to issue a purchase order to Parr Public Safety Equipment for the purchase of emergency response equipment to up fit a first responder vehicle for the Division of Fire, thereby preserving the public health, peace, property, safety, welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the 2011 Capital Improvement Budget is hereby amended to account for an encumbrance cancellation as follows:

Fund 748, Division 30-04:

Project No.| Project Name|Current Authority|Revised Authority|Difference

340123-100000 |  Fire Equipment (Carryover) | $34,112 | $34,564 | $452

SECTION 2. That the Director of Finance and Management is hereby authorized to issue a purchase order to Parr Public Safety Equipment for the purchase of emergency response equipment to up fit a first responder vehicle for the Department of Public Safety, Division of Fire, per the terms and conditions of bid solicitation SO037611 opened by the Purchasing Office 6/15/2011.

SECTION 3. That the expenditure of $10,630.70, or so much there of as may be needed, is hereby authorized as follows:

$8,994.50 ~ Dept/Div.: 30-04, Fund: 748, Project number: 340123-100000, OCA: 340123, Object Level One: 06, Object Level Three: 6651

$1,636.20 ~ Dept/Div.: 45-05, Fund: 10, OCA: 451201, Object Level One: 06, Object Level Three: 6651  

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves not vetoes the same.