Explanation
Need: The Division of Police needs to purchase semi-automatic pistols for its new recruits and forty-two (42) hand guns for scenarios and simulation training.
Additional Need: Funding for the recruit's semi-automatic pistols are budgeted in the Division's General Fund Budget in the transfer category. These funds are needed to be transferred within the Division's General Fund Budget. Funding for the training guns will come from the Division's Law Enforcement Drug Seizure Funds.
Bid Information: Formal Bid # SA002474 was opened on June 21, 2007. Two responses were received as follows:
Vance Outdoors $40,555.38
Standard Law $41,117.00
The Division of Police recommends the award to Vance Outdoors, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 542072038, expires 2-29-2008.
FISCAL IMPACT: $26,227.50 is available in Object Level 1 (10) for the purchase of semi-automatic pistols for the recruit classes and $14,327.88 is available in the Drug Seizure Funds for the purchase of training guns.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Vance Outdoors, Inc. for the purchase of semi-automatic pistols for the Division of Police, to authorize the transfer of funds within the Division of Police's General Fund Budget, to authorize the expenditure of $40,555.38 from the General and Law Enforcement Seizure Funds. ($40,555.38)
Body
WHEREAS, a formal bid opening was held on June 21, 2007 for the purchase of semi-automatic pistols; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of semi-automatic pistols for its recruits; and
WHEREAS, the Division of Police needs to enter into a contract for training guns for in-service training; and
WHEREAS, Vance Outdoors, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, funds are needed to be transferred within the Division of Police's General Fund Budget; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be is hereby authorized and directed to enter into a contract with Vance Outdoor's, Inc. for the purchase of semi-automatic pistols for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That funds in the Division of Police's General Fund Budget, Div 30-03, Fund 010 be transferred as follows:
From:
OBJ LEVEL (1) 10| OBJECT LEVEL (3) 5501| OCA #900076| AMOUNT $26,227.50|
To:
OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA #301572| AMOUNT $26,227.50|
SECTION 3. That the expenditure of $40,555.88 or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV 30-03| FUND 010| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 301572| AMOUNT $26,227.50|
DIV 30-03| FUND 219| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2213| OCA# 300988| SUBFUND 016| AMOUNT $14,327.88|
SECTION 4. That this ordinance shall take effect and be inforce from and after the earliest period allowed by law.