Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Gudenkauf Corporation, in the amount of $315,653.94, for the Parsons Avenue Water Plant (PAWP) Fiber Optics Installation Project, Division of Water Contract Number 2013.
This project will facilitate the upgrades from a T1 data line with the installation of an efficient, reliable Fiber Optic Line (FOL). It consists of furnishing of all materials, equipment, and labor necessary to provide for the removal of existing equipment, installation of new equipment, and adjustments as necessary to ensure satisfactory operation of the equipment.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This new FOL will increase bandwidth (data transfer rate) which will allow the proper function of present work stations and the expansion of other technologies that will increase the speed of data transfer, employee productivity, and system reliability to water plant operations. In addition, the new FOL will facilitate increased security to remote collector well sites by implementing video links in the future. Public informational meetings are not anticipated for this project. The new fiber optic line will be installed on the existing utility poles. There are no other environmental factors related to this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on March 5, 2014 from: Gudenkauf Corporation - $315,653.94; Fishel Company - $387,273.14; Thayer Power & Communication Line Construction Co. - $409,132.05; and Jess Howard Electric Co. - $504,941.99.
Gudenkauf Corporation's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $315,653.94.
Their Contract Compliance Number is 31-0908234 (expires 7/19/14, Majority).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gudenkauf Corporation.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Gudenkauf Corporation for the Parsons Avenue Water Plant Fiber Optics Installation Project, for the Division of Water; to authorize a transfer and expenditure up to $315,653.94 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($315,653.94)
Body
WHEREAS, four bids for the Parsons Avenue Water Plant Fiber Optics Installation Project were received and publicly opened in the offices of the Director of Public Utilities on March 5, 2014; and
WHEREAS, the project will consist of replacing a T1 data lines with fiber optic lines to allow for increase data trasfer and increase security to remote collector well sites, and
WHEREAS, the lowest, best, most responsive and responsible bid was from Gudenkauf Corporation in the amount of $315,653.94; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with Gudenkauf Corporation for the Parsons Avenue Water Plant Fiber Optics Installation Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Parsons Avenue Water Plant Fiber Optics Installation Project with the lowest, best, most responsive, and responsible bidder, Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, Ohio 43204; in the amount of $315,653.94; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $315,653.94 within the Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690291-100000 (carryover) | PAWP Imp. Facilities | 691291 | -$315,653.94
606 | 690291-100001 (carryover) | PAWP Fiber Optics Installation | 662911 | +$315,653.94
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690291-100000 (carryover) | PAWP Imp. Facilities | $900,000 | $584,346 | -$315,654
606 | 690291-100001 (carryover) | PAWP Fiber Optics Installation | $0 | $315,654 | +$315,654
SECTION 5. That an expenditure up to $315,653.94 is hereby authorized for the Parsons Avenue Water Plant Fiber Optics Installation Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690291-100001 (carryover), OCA 662911, OL3 6623.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.