Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates to add additional funds for design of the Roadway Improvements - Livingston Avenue - Front to Fourth project.
Ordinance 1662-2014 authorized the Director of Public Service to waive bidding and enter into contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue - Front to Fourth project. That project involves the preparation of detailed design plans for roadway improvements to Livingston Avenue and West Fulton Street from the western leg of Front Street to Oscar Alley, east of Fourth Street.
Ordinance 1844-2015 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project. This modification was necessary to include work requested and funded by Nationwide Children’s Hospital.
Ordinance 0063-2016 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $242,769.00 for the Roadway Improvements - Livingston Avenue Phase A- Front Street to High Street portion of the contract to add funds to complete the original scope of work. This portion of the work was a joint project between the Department of Public Service and the Department of Public Utilities.
Ordinance 0940-2019 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $270,000.00 for the Roadway Improvements - Livingston Avenue - Front Street to Fouth project to add funds to complete the original scope of work.
1.1 Amount of additional funds to be expended: $350,000.00
Original contract amount $1,000,000.00 (Ord.1662-2014, EL016338)
Modification number 1 $1,000,000.00 (Ord. 1844-2015, EL017376)
Modification number 2 $242,769.00 (Ord. 0063-2016, PO000923)
Modification number 3 $270,000.00 (Ord. 0940-2019, PO168886)
Modification number 4 $350,000.00 (This ordinance)
The contract amount including all modifications: $2,862,769.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is the second phase of the project, consisting of improvements along Second Street as a result of becoming cut off after the 70/71 project cut off access to the City's Second Street Right of Way. Phase 1 completed the West Fulton Street segment from Short Street to Second Street in 2024. Phase 2 supports the development of the old Wasserstrom related properties, in coordination with Development's 3P interest in the area. For this project, the Department of Public Service has agreed to pay for the design, while Development has agreed to pay for the Right of Way and Construction.
1.3 Reason other procurement processes are not used:
The consultant is under contract and currently working on designing the project, therefore it was decided that it is in the best interest of the Ciy to modify the existing contract instead of bidding this part of the work and keep the project on schedule and on budget.
1.4 How cost of modification was determined:
The cost of this modification was negotiated and reasonable based on other projects of similar size and scope based on anticipated necessary effort to complete the project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates is CC006560 and expires 6/23/2027.
3. FISCAL IMPACT
Funding in the amount of $350,000.00 is available within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget is necessary to align funding for these project expenditures. Funds are appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates in connection with the Roadway Improvements - Livingston Avenue - Front to Fourth project; and to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bond Fund to pay for the project. ($350,000.00)
Body
WHEREAS, contract no. EL016338, with Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates, in the amount of $1,000,000.00, was authorized by ordinance no. 1662-2014 ; and
WHEREAS, modification no. 1, EL017376, in the amount of $1,000,000.00, was authorized by ordinance no. 1844-2015; and
WHEREAS, modification no. 2, PO000923, in the amount of $242,769.00, was authorized by ordinance no. 0063-2016; and
WHEREAS, modification no. 3, PO168886, in the amount of $270,000,00, was authorized by ordinance no. 0940-2019; and
WHEREAS, it has become necessary to modify the contract in an amount up to $350,000.00 and provide additional funds for the Roadway Improvements - Livingston Avenue - Front to Fourth project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Streets and Highways Bond Fund for this contract modification; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530161 - 100207 / Roadway Improvements - I70/71 South and East Freeway (Voted Carryover) / $1,000,000.00 / ($350,000.00) / $ 650,000.00
7704 / P530161 - 100158 / Roadway Improvements - Livingston Avenue - Front to Fourth (Voted Carryover) / $0.00 / $350,000.00 / $350,000.00
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Glaus, Pyle, Schomer, Burns and DeHaven, Inc., dba GPD Associates at Glaus, Pyle, Schomer, Burns, and DeHaven, Inc. 1801 Watermark Drive, Suite 210, Columbus, Ohio 43215, for the Roadway Improvements - Livingston Avenue - Front to Fourth project in an amount up to $350,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100158 (Roadway Improvements - Livingston Avenue - Front to Fourth), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.