Explanation
A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E, for backup maintenance service which is required to ensure continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.
The City accepted the 800 MHz Radio System April 1, 1992, Wireless PA System August 10, 1999 and the Mobile Data System August 1, 1999. This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair of some circuit board failures, and access to Motorola engineers on an around-the-clock basis. The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.
B. Bid Information: Motorola C & E is the only known provider for this type of service.
C. Contract Compliance: Contract Compliance Number # 361115800
D. Emergency Designation: Emergency designation is requested for this ordiance due to contract expiration date of
March 31, 2006.
2. FISCAL IMPACT:
A. Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services 2006 General Fund Appropriation. This is a budgeted item.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems in accordance with the provisions of sole source procurement, to authorize the expenditure of $29,132.52 or so much thereof as needed, from the Division of Support Services' General Fund and to declare an emergency ($29,132.52).
Body
WHEREAS, the City of Columbus requires a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems; and,
WHEREAS, Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and,
WHEREAS, Division of Support Services has a need for a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems; and,
WHEREAS, Backup Service Maintenance Agreeement with Motorola C & E is the responsibility of the Department of Public Safety, Division of Support Services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into a Backup Service Maintenance Agreement to ensure the integrity of the communications systems for the Divisions of Police and Fire, thereby preserving the public peace, health, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a Backup Service Maintenance Agreement with Motorola C & E for the Fire and Police 800 MHz Radio, Wireless PA, and Data RF Communication Systems for the period of April 1, 2006 through March 31, 2007.
SECTION 2. That this agreement is made in accordance with the provisions of Section 329.07(e) of the Columbus City Code. See Attachment Ord0575-2006solesource.doc
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $29,132.52, or so much thereof as may be needed, is hereby authorized from:
Fund: General | Div: 30-02 | Fund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $29,132.52
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.