Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc., in the amount of $60,812.31; to encumber funds with the Design & Construction Division for inspection, testing and prevailing wage coordination services in the amount of $19,797.88; for the Alton-Darby Creek Road 12" Water Main, Phase II Project, Division of Power and Water Contract Number 1147.
This project consists of installing approximately 1,000 linear feet of 12-inch water line and appurtenances in the right-of-way of Alton-Darby Creek Road.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine bids on December 16, 2009. Bids were received from: Darby Creek Excavating, Inc. - $60,812.31; Tata Excavating, Inc. - $78,186.39; Kirk Excavating, Inc. (incomplete) - $80,645.40; John Eramo & Sons, Inc. - $81,350.50; Woodward Excavating Co., Inc. - $82,605.17; Columbus Asphalt Paving Co. - $85,478.47; Storts Excavation, Inc. - $101,602.60; Danbert, Inc. - $108,215.80; and Shelly & Sands - $143,456.28.
The lowest bid was from Darby Creek Excavating, Inc. in the amount of $60,812.31. Their Contract Compliance Number is 31-1345111 (expires 5/1/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: Funds for this expenditure are available within the Water Build America Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Darby Creek Excavating, Inc. for the Alton-Darby Creek Road 12" Water Main, Phase II Project; to provide for payment of inspection, material testing and related services to the Design & Construction Division; for the Division of Power and Water; and to authorize the expenditure of $80,610.19 within the Water Build America Bonds Fund. ($80,610.19)
Body
WHEREAS, nine bids for the Alton-Darby Creek Road 12" Water Main, Phase II Project were received and publicly opened in the offices of the Director of Public Utilities on December 16, 2009; and
WHEREAS, the lowest and best bid was from Darby Creek Excavating, Inc. in the amount of $60,812.31; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Alton-Darby Creek Road 12" Water Main, Phase II Project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. for the Alton-Darby Creek Road 12" Water Main, Phase II Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Alton-Darby Creek Road 12" Water Main, Phase II Project with the lowest and best bidder, Darby Creek Excavating, Inc., 6790 Brooksmiller Rd., Circleville, Ohio 43113; in the amount of $60,812.31; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design & Construction Division and to pay up to a maximum amount of $19,797.88.
SECTION 2. That the expenditure of $80,610.19 is hereby authorized for the Alton-Darby Creek Road 12" Water Main, Phase II Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100019, Object Level Three 6629, OCA Code 623619.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.