Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for vehicle parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $334,000.00, which are budgeted expenditures through the remainder of 2003.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies and accessories as well as the payment of invoices to the various vendors.
Title
To authorize and direct the Finance Director to issue purchase orders for vehicle parts, supplies and accessories for the Fleet Management Division, to authorize and direct the expenditure of $334,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($334,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase vehicle parts, supplies and accessories to repair vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for vehicle parts, supplies and accessories thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
State Bid OT919199-E
WD Tire Warehouse
CC# 311138036 expires 11/2/04
Tires
Object Level Three 2282
Contract expires - 4/30/04
Wingfoot Commercial Tire - FL001536
CC# 311735402 expires 6/14/04
Tires
Object Level Three 2282
Contract Expires 4/30/2004
Best Equipment - SA000312GRW
CC# 351097778 expires 12/10/04
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/04
Jack Doheny -SA000425GRW
CC# 383148955 expires 3/21/06
Sweeper parts
Object Level Three 2284
Contract expires 4/30/05
Schodorf Truck - SA00312GRW
CC# 314416487 expires 2/14/05
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/04
ADW - FL001344RW
CC# 311145093 expires 11/29/04
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/04
Napa - SO001344RW
CC# 580254510 expires 1/25/05
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/04
Sutphen Corporation - SO010169
CC# 310671786 expires 9/28/04
OEM Truck Parts
Object Level Three 2284
Contract expires 02/28/04
Section 2. That the sum of $334,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2282 $ 50,000.00
2284 $ 284,000.00
Object Level Three 02 Total $ 334,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.