Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for light duty trucks with the companies listed below. The Division of Sewerage and Drainage needs to establish Blanket Purchase Orders based on these current contracts for the purchase of these vehicles during 2012.
These units will be used by the Division of Sewerage and Drainage for monitoring, repair and maintenance of the existing sanitary sewer infrastructure. A total of 7 vehicles are being purchased under the authority of this ordinance. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, these vehicles incorporate engines that will emit fewer emissions than the older units that they are replacing. None of the vendors listed below have certified MBE/FBE status.
Emergency legislation is being requested so that a purchase orders can be estiblished and orders placed prior to the contract expiration date of December 31, 2012.
Vendor Contract # Contract Compliance #
Byers Ford Lincoln Mercury (Light Duty Trucks) FL005166 31-4139860
Contract Compliance Exp. Date
Byers Ford Lincoln Mercury February 10, 2014
FISCAL IMPACT: The Division of Sewerage and Drainage has allocated $185,744.85 for this commodity in the 2012 Budget.
$750,292.90 was expended in 2010 Equip-Trucks & Other Motorized
$699,185.91 was expended in 2011 Equip-Trucks & Other Motorized
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for light duty trucks from established Universal Term Contracts for the Division of Sewerage and Drainage, and to authorize the expenditure of $185,744.85 from Sewer Operating - Sanitary Fund; and to declare an emergency. ($185,744.85)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for light duty trucks, and
WHEREAS, these vehicles will be utilized by the Division of Sewerage and Drainage maintenance crews for repair and rehabilitation projects on sanitary system infrastructure, and
WHEREAS, that these vehicles are being purchased in accordance with the Mayor's Green Initiative, and
WHEREAS, this purchase has been approved by Fleet Management, and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is immediately necessary to authorize the Director of Finance and Management to establish blanket purchase orders in accordance with the terms and conditions of existing Universal Term Contracts to obtain light duty trucks for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for light duty trucks from current Universal Term Contracts for the Division of Sewerage and Drainage, Department of Public Utilities.
Section 2. That the expenditure of $185,744.85 or as much thereof as may be needed, is hereby authorized from Sewer Operating - Sanitary Fund 650, Department 60-05, Object Level One 06, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/Contract Title UTC # OCA Code OBL 3 Amount
Byers Ford Lincoln Mercury FL005166 605089 6652 $162,565.12
Light Duty Trucks
BPO #BPVEH05W
Byers Ford Lincoln Mercury FL005166 605592 6652 $23,179.73
Light Duty Trucks
BPO #BPVEH05W
Grand Total $185,744.85
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.