Explanation
Background:
This ordinance authorizes the appropriation of $134,400.00 within the Special Income Tax Fund and authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into contract with Software House International Corporation (SHI) for the purchase of Microsoft Office software licenses for the Municipal Court Clerk and Municipal Court Judges ("Franklin County Municipal Court").
Microsoft Office is the standard desktop computer software for the daily operations of the Franklin County Municipal Court. The current version of Microsoft is obsolete and will no longer be supported after April 2014.
The purchase will be from the State of Ohio, State Term Schedule (STS): Software House International Corporation (SHI); State Term Schedule # 0A07004; expiration date 9/30/2013. Currently, Software House International Corporation (SHI) is vendor for the Franklin County Municipal Court's Microsoft Select Agreement. In addition, ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contract
EMERGENCY DESIGNATION:
Emergency legislation is requested for the purchase of Microsoft Office software licenses for the daily operations of the Franklin County Municipal Court.
Fiscal Impact:
Funds for this purchase will come from the Special Income Tax Fund.
Contract Compliance: Software House International Corporation (SHI) CC#: 22-3009648; Expiration Date: 11/16/2013
Title
To appropriate $134,400.00 within the Special Income Tax Fund; to authorize the Municipal Court Clerk to enter into contract with Software House International Corporation (SHI) for the purchase of Microsoft Office software licenses; and to authorize the expenditure of $134,400.00 from the Special Income Tax Fund for the Franklin County Municipal Court; and to declare an emergency ($134,400.00)
Body
WHEREAS, these funds totaling $134,400.00 must be appropriated within the Special Income Tax Fund; and
WHEREAS, this legislation also authorizes the Municipal Court Clerk to establish a contract to acquire Microsoft Office software licensing from Software House International Corporation (SHI) utilizing the State of Ohio, State Term Contract 0A07004, with an expiration date of 9/30/2013; and
WHEREAS, that Microsoft Office is the standard desktop computer software for the daily operations of the Franklin County Municipal Court; and
WHEREAS, the use of the Ohio Department of Administrative Services Cooperative Contract is authorized for the City's use by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Franklin County Municipal Court, in that it is immediately necessary to authorize the Municipal Court Clerk to establish a contract with Software House International Corp. (SHI), from a State Term Schedule to acquire Microsoft Office software licensing, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $134,400.00 be and hereby is appropriated from the unappropriated balance of Fund 430, the Special Income Tax Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose, to Department 26-01, Municipal Court Clerk, Object Level 1 - 03, Object Level 3 - 3358 and OCA code 260143.
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Municipal Court Clerk and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Municipal Court Clerk, is authorized to establish a contract acquire Microsoft Office software licenses from Software House International Corporation (SHI) utilizing the State of Ohio, State Term Contract 0A07004, with an expiration date of 9/30/2013.
SECTION 4. That the expenditure of $134,400.00 or so much thereof as may be necessary is hereby authorized to be expended from Fund 430, the Special Income Tax Fund, Department No. 26-01, Municipal Court Clerk, Object Level 1 -03, Object Level 3 - 3358, and OCA code 260143.
Section 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.