Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Dynamix Engineering, Ltd., in the amount of $264,981.65, for professional engineering services for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, Division of Power and Water Contract No. 1145.
This project is for the evaluation and potential design of improvements to the Division of Power and Water's 910 Dublin Road Administrative Building and 3568 Indianola Avenue Building. The Building Improvements project will be a three step project.
The first phase will be a study phase during which the professional service firm will evaluate 910 Dublin Road building HVAC system, façade/windows, and ADA compliance for access to the building and the its restrooms. In addition, the firm will complete a Business Case Evaluation for 3568 Indianola Avenue building. The Business Case Evaluation will consist of a space study which will analyze various options for housing the Meter Operations which currently work out of 3568 Indianola Ave. Upon completion of the evaluation, the consultant shall make recommendations for necessary upgrades and improvements in separate technical reports for each building. Following Phase 1 (the study phase) of this project and approval of recommendations by the City, the consultant's contract will be modified for Phase 2 (Design) services.
During phase 2 (Design) services of the Building Improvements Project, the selected firm will prepare separate construction plans, specifications and bid documents, for the improvements selected by the City, for each building. The firm will also assist the City with bidding and award of the project. Furthermore, during Phase 2 it will be determined the extent construction may be required. Construction will be part of 3rd Phase.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on October 23, 2009 from Dynamix Engineering, Ltd., Schooley Caldwell Associates and Star Consultants, Inc (deemed non-responsive).
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned in City Code, as well as on the following: clarity and organization of proposal, clear and concise approach, effectiveness of approach to project requirements, demonstrated understanding of project site conditions, proposed project schedule meets needs and is realistic, task hours are reasonable to complete all tasks in scope, presents environmentally beneficial methods and technologies, and local workforce.
Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Dynamix Engineering, Ltd. The Contract Compliance Number for Dynamix Engineering, Ltd. is 31-1536631 (expires 11/26/10, M1A). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FUTURE CONTRACT MODIFICATIONS:
The agreement with Dynamix Engineering, Ltd. will be modified in order to provide for Phase 2 (Design) services. The agreement may also be modified again for Phase 3(Construction) services, or it may be split between Dynamix (review of shop drawings, etc.) and another consultant that will be responsible for Construction Administration/Observation services.
4. FISCAL IMPACT: Funds for this expenditure are included in the Water Build America Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement with Dynamix Engineering, Ltd. for professional engineering services for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project; and to authorize the expenditure of $264,981.65 from the Water Build America Bonds Fund; for the Division of Power and Water. ($264,981.65)
Body
WHEREAS, three technical proposals for professional engineering services for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project were received on October 23, 2009; and
WHEREAS, Dynamix Engineering, Ltd. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project; with the best, responsive and responsible bidder, Dynamix Engineering, Ltd., 855 Grandview Avenue, 3rd Fl., Columbus, Ohio 43215; in the amount of $264,981.65; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the expenditure of $264,981.65 is hereby authorized for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690026-100002 (carryover), OCA Code 692602, Object Level Three 6621.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.