Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with 32 Ford-Mercury, Inc. for the purchase of a Diesel Powered, Standard Cab and Chassis with Dual Rear Wheels equipped with a steel utility body for the Division of Power and Water.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003045). Fourteen (14) vendors (1 MBR, 13 MAJ) were solicited and five (5) bids (1 MBR, 4 MAJ) were received and opened on October 2, 2008, SA003045. An award is recommended to 32 Ford-Mercury, Inc. based upon the lowest, responsive and responsible bid received for Item #1 and Item #3, Optional Split Vinyl Covered Seat. Item #2, an extended warranty, is not being awarded at this time. 32 Ford-Mercury, Inc. also submitted an alternate bid that was the lowest bid received, however, the alternate bid did not meet the minimum specification capacity rating for rear axle and rear springs (section 3.3.5.1) of 13,500 pounds. A bid tabulation is attached for your review. This purchase has been approved by the Fleet Management Division. This vehicle is not equipped with a snow plow.
SUPPLIER: 32 Ford Mercury, Inc. (MBR), CC #311285506, expires 10/14/2010
FISCAL IMPACT: This ordinance is contingent upon the passage of Ordinance Number 1661-2008 transferring appropriations within the Water System Operating Fund.
Expenditures for trucks in 2006 were $427,594.24
Expenditures for trucks in 2007 were $487,273.44
Title
To authorize the Director of Finance and Management to enter into a purchase order with 32 Ford-Mercury, Inc. for the purchase of a Diesel Powered, Standard Cab and Chassis with Dual Rear Wheels for the Division of Power and Water and to authorize the expenditure of $37,981.00 from the Water System Operating Fund. ($37,981.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 2, 2008 for the purchase of a Diesel Powered, Standard Cab and Chassis with Dual Rear Wheels for the Division of Power and Water, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, 32 Ford-Mercury, Inc., and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number SA003045 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with 32 Ford-Mercury, Inc. for the purchase of a Diesel Powered, Standard Cab and Chassis with Dual Rear Wheels equipped with a steel Utility Body (Item #1) and an Optional Split 40/20/40 Vinyl Covered Seat (Item #3) for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. This ordinance is contingent upon the passage of Ordinance Number 1661-2008.
SECTION 3. That the expenditure of $37,981.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602730, Object Level l: 06, Object Level 3: 6652.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.