Explanation
Background: Groves Road is located in front of the proposed Fleet and Management Facility for the City, and in order to accommodate safe left turn movement along Groves Road, it is necessary to widen the existing roadway. This legislation authorizes the City to enter into a contract in an amount up to $535,554.60 for the Groves Road Widening, 2450 Dr. E project and to pay construction inspection costs up to $53,555.46. This improvement consists of widening the existing two-lane roadway to three lanes; constructing a new storm sewer system to carry storm water along the southern right-of-way; to recreate and improve the ditch on the south side of Groves Road; and other such work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is August 2007. This project has been given 90 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 13 bidders/suppliers were solicited (11 majority, 2 minority) and six (6) bids were received (5 majority, 1 minority) on July 5, 2007 and tabulated on July 6, 2007 as follows:
|
The Shelly Company |
$ 535,554.60 |
|
Performance Site Company |
$ 578,898.60 |
|
Columbus Asphalt Paving, Inc. |
$ 579,089.55 |
|
Decker Construction Company |
$ 581,168.73 |
|
Double Z Construction |
$ 582,773.63 |
|
*McDaniel's Construction Corp., Inc. |
$ 785,404.28 |
*minority bidders
Award is to be made to The Shelly Company c.c. #31-1279704 (expiring 7/10/09), as the lowest, best, most responsive and responsible bidder.
Emergency action is requested so that construction may begin in August 2007.
Fiscal Impact: This project is budgeted in the 2007 Capital Improvement Budget. $375,401.91 is available within the Voted 1995, 1999, 2004 Streets and Highways Fund. The remainder ($213,708.15) is available from the Street and Highway Improvement Fund. To make these funds available in this fund $1,169,434.16 will be transferred to the Street and Highway Improvement Fund from the Lane Avenue Grant in the State Issue II Street Projects Fund. These funds to be transferred ($1,169,434.16) are City Match Funds that are no longer needed in this Grant.
Title
To amend the 2007 Capital Improvement Budget; to authorize the transfer of $375,401.91 within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the transfer of $1,169,434.16 within and from the State Issue II Street Projects Fund to the Street and Highway Improvement Fund; To transfer $2,256,094.66 within the Street and Highway Improvement Fund; to appropriate $213,708.15 within the Street and Highway Improvement Fund; to authorize the Public Service Director to enter into a contract with The Shelly Company for the construction of the Groves Road Widening project; to authorize the expenditure of $375,401.91 from the Voted 1995, 1999, 2004 Streets and Highways Fund and $213,708.15 from the Street and Highway Improvement Fund; and to declare an emergency. ($589,110.06)
Body
WHEREAS, bids were received on July 5, 2007, and tabulated on July 6, 2007, for the Groves Road Widening, 2450 Dr. E project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed in August 2007, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with The Shelly Company, 1771 Harmon Avenue, Columbus, Ohio 43223, for the construction of the Groves Road Widening, 2450 Dr. E project in the amount of $535,554.60, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $53,555.46.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590105 / Pedestrian Safety (Carryover) / $3,019,871.00 (Carryover) / ($340,300.00) (Carryover) / $2,679,571.00 (Carryover)
590110 / McKinley Avenue (Carryover) / $44,979.00 (Carryover) / ($35,102.00) (Carryover) / $9,877.00 (Carryover)
530161 / Roadway Improvements (Carryover) / 5,302,025.00 (Carryover) / $375,402.00 (Carryover) / $5,677,427.00 (Carryover)
SECTION 3. That the Transfer of monies within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590105 / Pedestrian Safety / 06/6600 / 644385 / $340,299.94
590110 / McKinley Avenue / 06/6600 / 644385 / $35,101.97
TOTAL TRANSFER FROM: $375,401.91
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530161 / Roadway Improvements / 06/6600 / 644385 / $375,401.91
SECTION 4. That the Transfer of monies between Funds due to the unneeded City Match amount of $1,169,434.16 in the Lane Avenue Grant in Fund 764 be authorized as follows:
TRANSFER FROM:
Fund / Grant # / Grant Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
764 / 590410 / Lane Avenue / 10/5501 / 599410 / $1,169,434.16
TRANSFER TO:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 766999 / Unallocated Balance / 80/0886 / 642728 / $1,169,434.16
SECTION 5. That from the unappropriated monies in the Streets and Highway Improvement Fund, Fund 766, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $2,256,094.66 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA 642728 and Project 766999.
SECTION 6. That the monies appropriated in the foregoing Section 6 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the Transfer of monies within Fund 766 be authorized as follows:
TRANSFER FROM:
Fund / Grant # / Grant Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 766999 / Unallocated Balance / 06/6600 / 642728 / $2,256,094.66
TRANSFER TO:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 530161 / Roadway Improvements / 06/6600 / 642728 / $2,256,094.66
SECTION 8. That for the purpose of paying the cost of the contract and inspection, the sum of $589,110.06 or so much thereof as may be needed, is hereby authorized to be expended for the Transportation Division, Dept.-Div. 59-09 as follows:
Fund / Fund Name / OCA / Object Level 01/03 Code / Project / Amount
704 / Voted 1995, 1999, 2004 Streets and Highways Fund / 644385 / 06/6631 / 530161 / $375,401.91
766 / Streets and Highway Improvement Fund / 06/6631 / 642728 / 06/6631 / 530161 / $213,708.15
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.