Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL001091, for powdered activated carbon, with Envirotrol Inc. This contract will expire March 31, 2005. The Division of Water has already encumbered $777,150.00 against this contract and would like to establish an additional Blanket Purchase Order, for the Dublin Road and Hap Cremean Water Plants. Additional funds are needed because we ran into high atrazine levels in the raw water source. Carbon is needed to reduce these levels. The Contract Compliance Number for Envirotrol Inc. is 25-1209145. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as the plants are running low on this chemical and need to have a purchase order established as soon as possible to order the product and pay the vendor on time.
FISCAL IMPACT: The Division of Water has allocated $7,329,927.00 for chemicals in the 2004 Budget.
$ 906,950.00 was expended for powdered activated carbon during 2003.
$ 767,125.00 was expended for powdered activated carbon during 2002.
Title
To authorize the Finance Director to establish an additional Blanket Purchase Order, for powdered activated carbon, from an established Universal Term Contract, with Envirotrol Inc., for the Division of Water, to authorize the expenditure of $742,500.00 from Water Systems Operating Fund, and to declare an emergency. ($742,500.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL001091 for powdered activated carbon, and
WHEREAS, additional funds are needed because we ran into high atrazine levels in the raw water source, and carbon is needed to reduce these levels, and
WHEREAS, the Division of Water has already encumbered $777,150.00 against this contract, thus, legislation is required to encumber additional funds, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to establish an additional Blanket Purchase Order, for powdered activated carbon, based on the above mentioned Universal Term Contract, with Envirotrol Inc., in an emergency manner, as the plants are running low on this chemical and need to have a purchase order established as soon as possible to order the product and pay the vendor on time, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to establish an additional Blanket Purchase Order, for powdered activated carbon, from an established Universal Term Contract, with Envirotrol Inc., for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $742,500.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, Object Level Three 2204, OCA Codes and amounts listed below, to pay the cost thereof.
OCA Amount
602417 $49,500.00
602474 $693,000.00
$742,500.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.