Explanation
Need: Columbus Public Health (CPH) has a need to contract for security officer services for their facility at 240 Parsons Avenue. The purpose of this legislation is to enter into contract with United Security, LLC, for security services for the period March 1, 2013 to February 28, 2014.
A Request for Proposal (RFP), # SA003632 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from June 14, 2010 until July 6, 2010. All 31 companies registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of six companies submitted responses to the RFP. The CPH evaluation committee unanimously recommended awarding the contract to United Security, LLC, as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329. This is the third year of the five year contract. The contract compliance number for United Security, LLC, is 26-3179987 and expires on October 19, 2013.
Fiscal Impact: This Ordinance is contingent on the passage of the annual appropriation ordinance for the Health Special Revenue Fund, Ordinance No. 2631-2012. These funds are budgeted within the Health Special Revenue Fund, Fund No. 250. This legislation is submitted as an emergency in order to avoid a break in the needed services provided by United Security, LLC.
Title
To authorize the Board of Health to enter into a contract with United Security, LLC, for security officer services; to authorize a total expenditure of $315,000.00 from the Health Special Revenue Fund; and to declare an emergency. ($315,000.00)
Body
WHEREAS, a need exists for security officer services for the Health Department facility located at 240 Parsons Avenue; and
WHEREAS, a Request For Proposal (RFP), # SA003632 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from June 14 until July 6, 2010, and an evaluation committee unanimously recommended awarding the contract to United Security, LLC, as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329; and,
WHEREAS, the Board of Health desires to enter into a contract with United Security, LLC, for the third year of the five-year contract; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for security officer services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract for $315,000 with United Security LLC, for security officer services for the Health Department facility located at 240 Parsons Avenue for the period March 1, 2013, through February 28, 2014.
SECTION 2. That to pay the costs of said contract, the expenditure of $315,000 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, Object Level One - 03, Object Level Three -3398, OCA - 500264.
SECTION 3. That this contract is awarded in accordance with Sections 329.12 and 329.14 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.