Explanation
This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for a gasoline powered van chassis with mini bus body. Solicitation SA004471 closed on 07-05-12 at 11:00a.m. There were two bidders, Bus Service Inc. and Transportation Equipment Sales Corp. The lowest bidder was Bus Service Inc.
Bus Service Inc. contract compliance number 31-0965364 expires 07/02/2014.
Emergency action is requested to allow the purchase of the van chassis with mini bus body for the Recreation and Parks Department so that it may be available for seniors and children to be transported to events and programs as soon as possible.
Fiscal Impact: A total of $41,172.00 will be spent from the Special Income Tax Fund 430. This ordinance authorizes the appropriation and expenditure of $41,172.00 from the Special Income Tax Fund.
Title
To authorize the Finance and Management Director to contract with Bus Service, Inc. for a van chassis with mini bus body; to authorize the appropriation and expenditure of $41,172.00 from the Special Income Tax Fund; and to declare an emergency. ($41,172.00)
Body
WHEREAS, the Fleet Management Division purchased one (1) gas powered van chassis with minibus body on behalf of the Recreation and Parks Department to transport participants to programs; and
WHEREAS, Solicitation SA004471 was posted on vendor services and closed on 07-05-2012; and
WHEREAS, Bus Service Inc. was deemed the lowest responsible and responsive bidder and will be awarded this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the van chassis with mini bus body so that it will be ready for deployment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director on behalf of the Fleet Management Division is hereby authorized to contract with Bus Service Inc. for a gas powered van chassis with a mini bus body.
Section 2. That the City Auditor is authorized to appropriate $41,172.00 within the Special Income Tax Fund as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 03: 6650
Amount: $41,172.00
Section 3. That the expenditure of $41,172.00, or so much thereof as may be necessary, in regard to the action authorized in Section 2, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 03: 6650
Amount: $41,172.00
Section 4. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.