Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the ADA Ramp Projects-Citywide Curb Ramps 2023 and to provide payment for construction, construction administration and inspection services.
This contract includes the design and construction of ADA compliant curb ramps at locations where there are no ramps or where existing ramps do not meet current ADA requirements. These ramp locations will come from 311 service requests, un-matched ramp situations at crosswalks, locations not addressed as part of the resurfacing program (i.e. brick and concrete streets) and maintenance issues. The Wheatland Avenue Tree Clearing section of this project is intended to clear the area for a future road widening project and any other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is October 2, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on July 27, 2023, (all three majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
G&G Concrete Constr., LLC $896,981.51 Columbus, OH Majority
Strawser Paving Company $1,245,657.38 Columbus, OH Majority
Decker Construction Co. $1,294,342.05 Columbus, OH Majority
Award is to be made to G&G Concrete Construction, LLC as the lowest responsive and responsible and best bidder for their bid of $896,981.51. The amount of construction administration and inspection services will be $134,547.23. The total legislated amount is $1,031,528.74.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction, LLC.
As part of their bid G&G Concrete Construction, LLC has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Axe Tree Service Marysville, Ohio MAJ
R&J Solution Inc. Columbus, Ohio MBE
Paul Peterson Company Columbus, Ohio MAJ
US Utility Contractor Columbus, Ohio WBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G&G Concrete Construction, LLC is CC023297 and expires 2/22/2025.
3. PRE-QUALIFICATION STATUS
G&G Concrete Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of the funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
The remaining balance for this contract is budgeted, available, and appropriated within Fund 7704, the Streets and Highways Bond Fund within the Wheatland Avenue Improvements project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 10% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the ADA Ramp Projects-Citywide Curb Ramps 2023; to authorize the expenditure of up to $1,031,528.74 from the Street Construction Maintenance and Repair Fund and Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,031,528.74)
Body
WHEREAS, the Department of Public Service is engaged in the ADA Ramp Projects-Citywide Curb Ramps 2023 project; and
WHEREAS, the work for this project consists of the design and construction of ADA compliant curb ramps at locations where there are no ramps or where existing ramps do not meet current ADA requirements. These ramp locations will come from 311 service requests, un-matched ramp situations at crosswalks, locations not addressed as part of the resurfacing program (i.e. brick and concrete streets), and maintenance issues. The Wheatland Avenue Tree Clearing section of this project is intended to clear the area for a future road widening project; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, G&G Concrete Construction, LLC will be awarded the contract for the ADA Ramp Projects-Citywide Curb Ramps 2023 project; and
WHEREAS, the Department of Public Service requires funding to be available for the ADA Ramp Projects-Citywide Curb Ramps 2023 project for construction expenses along with construction administration and inspection services; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with G&G Concrete Construction, LLC to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G&G Concrete Construction, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219, for the ADA Ramp Projects-Citywide Curb Ramps 2023 project in the amount of up to $896,981.51 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $134,547.23.
SECTION 2. That the expenditure of $959,169.59, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $72,359.15, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530303 - 100002 (Wheatland Avenue Improvements), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.