Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Waibel Energy Systems, Inc. for the Woodward Park Community Center HVAC Repair 2025 Project. The contract amount being authorized by this ordinance is a total of $64,500.00.
The current HVAC system at Woodward Park Community Center has experienced critical failures involving three compressors, eight condenser fans, and other components. The system is no longer fully operational. Emergency repairs are needed to ensure the HVAC is restored for the community that uses this facility.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 9, 2025 and received by the Recreation and Parks Department on October 30, 2025. Bids were received from the following companies:
Waibel Energy Systems, Inc.: $64,500.00
General Temperature Control: $68,937.00
After reviewing the bids that were submitted, it was determined that Waibel Energy Systems, Inc. was the lowest and most responsive bidder. ProCon, Waibel Energy Systems, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Codes Chapter 329.
Principal Parties:
Waibel Energy Systems, Inc.
815 Falls Creek Drive
Vandalia, Ohio 45377
Katrina Sharp, (937) 410-1520
Contract Compliance Number: 032446
Contract Compliance Expiration Date: Pending
Emergency Justification: Emergency action is requested as the HVAC at Woodward Community Center is not fully operational and needs to be restored as soon as possible in order to prevent further problems with the system.
Benefits to the Public: The HVAC system keeps the community center comfortable for all that use the facility.
Community Input/Issues: The community can continue to utilize Woodward Park Community Center year-round with a fully functional HVAC system.
Area(s) Affected: Northland (35)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by keeping existing facilities safe and user-friendly.
Fiscal Impact: $64,500.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks Department to enter into contract with Waibel Energy Systems, Inc. for the Woodward Park Community Center HVAC Repair 2025 Project; to authorize the expenditure of $64,500.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($64,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Waibel Energy Systems, Inc. for the Woodward Park Community Center HVAC Repair 2025 Project; and
WHEREAS, it is necessary to authorize the expenditure of $64,500.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Waibel Energy Systems, Inc. as the HVAC at Woodward Community Center is not fully operational and needs to be restored as soon as possible in order to prevent further problems with the system, all for the preservation of the public health, peace, property, safety, and welfare, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Waibel Energy Systems, Inc. for the Woodward Park Community Center HVAC Repair 2025 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the purpose stated in Section 1, the expenditure of $64,500.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the accounting codes in the attachments to this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.