Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with General Maintenance & Engineering Company for the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project, CIP #690291-100006, CT No. 2165, TSS #980, in an amount up to $2,042,400.00, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $2,044,400.00.
The work for this project consists of replacing the roof on three buildings (Control Building, Filter Building and Finished Water Pump Station) at the Parsons Avenue Water Plant.
The Community Planning Area is 99 - Citywide because the Parsons Avenue Water Plant services several Columbus communities.
TIMELINE: All work shall be substantially complete within 390 calendar days of the date that the City provides Notice to Proceed (NTP), with the Final Completion to occur within 420 calendar days of NTP. The City anticipates issuing a Notice to Proceed on or about July, 2023.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $2,042,400, including a 15% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $2,042,400.00
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $2,042,400.00
Prevailing Wage Charge $ 2,000.00
$2,044,400.00
Construction Administration/Inspection will be performed by Hill International, Inc.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The current roof is past its design life, has developed leaks, and is too extensive to repair with general maintenance activities. This project will preserve the integrity of the underlying structure and stop leakage before it causes damage to interior spaces or impacts operation of the water plant.
There are no anticipated public meetings to be held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 3/28/2023 through 4/26/2023. One bid was received:
Name C.C. No. Exp. Date______City/State Status
General Maintenance & Engineering Company CC006022 1/3/25 Columbus, OH MAJ
The bid was deemed responsive. General Maintenance & Engineering Company’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
General Maintenance & Engineering Company’s contract compliance number is CC006022 and expires 1/3/25. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against General Temperature Control Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 0% for this contract.
A part of their proposal, General Maintenance & Engineering Company has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Maxwell Lightning Protection Dayton, Ohio MAJ
LJM Enterprises, LLC Powell, Ohio MAJ
Farber Corporation Columbus, Ohio MAJ
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
General Maintenance & Engineering Company and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding for this contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0997-2023, passed by Council on 4/24/23. The loan award in the amount of $2,042,400.00 was made in May of 2023 and an OWDA Loan Account number was assigned. An amendment to the 2023 Capital Improvement Budget is needed to show the actual loan amount. Funds will need to be appropriated and expended in the Water - Fresh Water Market Rate Program Fund, Fund 6014. The Water - Fresh Water Market Rate Program Fund will be used to establish a purchase order which will then be converted to a BRDI by the Auditor’s Office.
Funds in the amount of $2,000.00 are available and appropriated within the Water Bond Fund, Fund 6006, to pay the Department of Public Service to provide prevailing wage services for this project
Title
To authorize an amendment to the 2023 Capital Improvement Budget; to authorize the appropriation and of funds in the Water - Fresh Water Market Rate Program Fund; to authorize the Director of the Department of Public Utilities to enter into a construction contract with General Maintenance & Engineering Company, for the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project; to authorize the expenditure of up to $2,042,400.00 from the Water - Fresh Water Market Rate Program Fund for the contract; and to authorize an expenditure of up to $2,000.00 from the Water Bond Fund to pay for the prevailing wage services for the project. ($2,044,400.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project; and
WHEREAS, one bid for the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project was received and opened on 4/5/23; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with General Maintenance & Engineering Company for the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to appropriate and expend funds from the Water - Fresh Water Market Rate Program Fund, Fund 6014, to pay for the construction of this project; and,
WHEREAS, it is necessary to authorize an expenditure of funds within the Water Bond Fund, Fund 6006, to pay for the prevailing wage services for the project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6014 / 690291-100006 / PAWP Misc. Imp's - Roof Renovations - Part 1 (Water Bond Anticipation Note Agreement) / $0.00 / $2,042,400.00 / $2,042,400.00 (To match loan amount)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2023, the sum of $2,042,400.00 is appropriated in the Water - Fresh Water Market Rate Program Fund, Fund 6014, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $2,000.00 or so much thereof as may be needed, is hereby authorized within the Water G. O. Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the PAWP - Miscellaneous Improvements - Roof Replacement Part 1 project with General Maintenance & Engineering Company, 1231 McKinley Avenue, Columbus, Ohio 43222, in an amount up to $2,042,400.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities ; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 5. That the expenditure of $2,044,400.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.