Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order to pay an invoice from Harrington Industrial Plastics LLC for u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 at the Hap Cremean Water Plant, Division of Power and Water and to waive the requirements of competitive bidding per Columbus City Code Section 329.27.
Division of Power and Water requests legislation in the amount of $1,704.00 to establish a purchase order with Harrington Industrial Plastics LLC to cover an invoice related to the purchase of u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 at the Hap Cremean Water Plant.
Due to misunderstanding of the price and errors in tracking funds, the amount of this invoice exceeded the available funds for this purchase order. Purchasing the u-channel material without sufficient funds on the certified purchase order has no defensible explanation. The Supply Group section personnel made an honest mistake. Management has discussed the issue with them and has stressed to them the importance of insuring that they have a certified purchase order prior to ordering material in the future.
This legislation is requesting that the Director of Finance and Management establish a purchase for an obligation owed to Harrington Industrial Plastics LLC, Westerville, Ohio 43081.
Supplier: Harrington Industrial Plastics LLC (CC #95-2752402, Expires 05/04/2008)
Fiscal Impact: $1,704.00
Emergency legislation is being requested so that a purchase order and subsequent payment can be made in timely manner.
Title
To authorize the Director of Finance and Management to establish a purchase order with Harrington Industrial Plastics LLC for the purchase of u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 for the Division of Power and Water, to waive the provisions of competitive bidding, to authorize the expenditure of $1,704.00 from the Water System Operating Fund and to declare an emergency. ($1,704.00)
Body
WHEREAS, the purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order to pay an invoice for u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 from Harrington Industrial Plastics LLC for the Division of Power and Water and to waive the requirements of competitive bidding per Columbus City Code Section 329.27., and
WHEREAS, the Division of Power and Water requests legislation in the amount of $1,704.00 to establish a purchase order with Harrington Industrial Plastics LLC to cover an invoice related to the purchase of u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 at the Hap Cremean Water Plant, and
WHEREAS, due to a misunderstanding of the price and errors in tracking funds, the amount of this invoice exceeded the available funds for this purchase order. Purchasing the u-channel material without sufficient funds on the certified purchase order has no defensible explanation. The Supply Group section personnel made an honest mistake. Management has discussed the issue with them and has stressed to them the importance of insuring that they have a certified purchase order prior to ordering material in the future., and
WHEREAS, this legislation is requesting that the Director of Finance and Management establish a purchase order for an obligation owed to Harrington Industrial Plastics LLC, Westerville, Ohio 43081, and
WHEREAS, this ordinance is being submitted in the accordance with Columbus City Code Section 329.27 to waive the provisions of competitive bidding, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water in that it is immediately necessary to establish a purchase order with Harrington Industrial Plastics LLC, so that a purchase order and the subsequent payment can be made in a timely manner for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Harrington Industrial Plastics LLC for the purchase of u-channel material to mount tubing for a new aeration system in the 4 million gallon, Sedimentation Basin #4 at the Hap Cremean Water Plant, Division of Power and Water.
Section 2. That the expenditure of $1,704.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602482, Object Level One: 02, Object Level Three: 2244.
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements and that 329 of the Columbus City Code is hereby waived.
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.