Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with 2K General Company, for carpet replacement. This carpet replacement will be utilized by the Department of Finance Fleet Division for the continued mission of optimal upkeep of the Fleet Management facility, which services all vehicles across several departments in the City of Columbus. Ord. No. 0955-2023 renewed the UTC with 2K General Co., for general maintenance service, repairs and renovations through June 31st 2024.
2K General Co., has a contract compliance number of 31-1653018 and expires 06/14/2024. 2K General Co., is a trade name for TwoK General Co., which is licensed to do business in the State of Ohio.
Fiscal Impact: A total of $28,129.43 will be spent from the Fleet Management Capital Fund 5205 and has been budgeted.
Emergency action is requested due to the fluctuation in pricing of the material necessary for the improvements and time necessary to complete these repairs. Therefore, emergency legislation is being requested so that Fleet may ensure the purchase price of the materials and timeliness of the repairs to the Fleet Facility.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with 2K General Co., for carpet replacement in Fleet Management facilities.; to authorize the expenditure of $28,129.43 from the Fleet Capital Fund; and to declare an emergency. ($28,129.43)
Body
WHEREAS, the Fleet Management Division intends to purchase replacement carpeting for a section of the Fleet Management Facility; and
WHEREAS, Ord. No. 0955-2023 renewed the UTC with 2K General Co., and the City of Columbus for general maintenance service, repairs and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the carpet replacement at once due to fluctuating pricing, so that the duties and services of the Fleet Management Division may proceed unimpeded, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the replacement of carpeting in the Fleet Management Facility for use by the Department of Finance, Fleet Management Division with 2K General Co.
SECTION 2. That the expenditure of $28,129.43, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5205 within project 550013-100000 in Object Class 06 per the accounting codes in the attachment to the ordinance:
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.