Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the Adventure Center Renovations 2024. The contract amount is $882,000.00, with alternates of $52,905.00 and a contingency of $90,000.00, for a total of $1,024,905.00 being authorized by this ordinance.
The Franklin Park Adventure Center serves the Department’s Therapeutic Recreation program and Adaptive Sports Club. The facility is in need of improvements that will enhance the needs of program participants. This project aims to make needed renovations to the Adventure Center's flooring, restrooms, front desk, and storage. The flooring will be level, non-slip, and conducive to adaptive sports. The restrooms will have ample spacing, as well as, multiple ADA accessible and ambulatory stalls. The restrooms will also include an adult changing station with amenities. The front desk will enhance customer service, visibility, security, and aesthetics of the entrance. The storage will provide additional space to increase programming efficiency for the facility. To minimize impacts to residents and center operations, this project is being scheduled to begin in the fall of 2024 and finish by the end of spring 2025.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 30, 2024 and received by the Recreation and Parks Department on August 20, 2024. Bids were received from the following companies:
Tyevco, Inc. (MAJ): $882,000.00
Elford, Inc. (MAJ): $1,107,662.00
After reviewing the bids that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder. Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Tyevco, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
King Business Interiors (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Tyevco, Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
James Boggess, (614) 284-0251
Contract Compliance Number: 005691
Contract Compliance Expiration Date: November 1, 2025
Emergency Justification: Emergency action is requested to ensure these improvements are completed in time for programs and paid classes in the summer 2025 season.
Benefits to the Public: Residents will be able to access recreation programs with less barriers. This project will create more room for maneuvering in restrooms. It will also provide access to a designated restroom with an adult changing table, running water, and a roll-in shower.
Community Input/Issues: These renovations were identified through 311 community requests, reports from Therapeutic Recreation staff, and the advice of Maintenance staff.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating one community park per year, strategically prioritizing center improvements and maximizing the use of existing recreational facilities to enhance programming.
Fiscal Impact: $1,024,905.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the Adventure Center Renovations 2024 Project; to authorize the transfer of $1,024,904.04 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $1,024,905.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,024,905.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco, Inc. for the Adventure Center Renovation 2024 Construction; and
WHEREAS, it is necessary to authorize the transfer of $1,024,904.04 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,024,905.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco, Inc. to ensure these improvements are completed in time for programs and paid classes in the summer 2025 season, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Tyevco, Inc. for the Adventure Center Renovations 2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,024,904.04 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511063-100000 / Adventure Center Renovations 2024 (Voted Carryover) / $131,160 / $0 / $1 / $131,161 / $1 (to match cash)
Fund 7702 / P510129-100000 / Franklin Park Adventure Center Renovations (Voted Carryover) / $800,000 / $800,000 / ($800,000) / $0 / $0
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $1,577,275 / $1,077,275 / ($224,904) / $1,352,371 / $852,371
Fund 7702 / P511063-100000 / Adventure Center Renovations 2024 (Voted Carryover) / $131,161 / $1 / $1,024,904 / $1,156,065 / $1,024,905
SECTION 7. That for the purpose stated in Section 1, the expenditure of $1,024,905.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.