Explanation
Background:
The Purchasing Division solicited bids for various herbicides, pesticides and fertilizers for the Golf Division of the Recreation and Parks Department. Bids were received and opened by the Purchasing Division on January 7, 2010. It is the recommendation of the Golf Division to award the bid in the amount of $25,968.90 to Turfgrass, Inc., in accordance with the terms and conditions of formal bid SA003453. These chemicals are used to protect and enhance the course and greens on the City's seven (7) municipal courses, which are Airport, Mentel Memorial, Champions, Raymond Memorial, Turnberry, Walnut Hill, and Wilson Road.
The contract compliance number for Turfgrass is 38-1907448 and the contract compliance expires 02/18/2011.
There are many vendor purchase orders, legislated and not legislated, that make up the total chemical program expenditures. This legislation represents only one of three vendors this year with an award over the $20,000 legislation limit; currently there are five other vendors with awards under this limit.
Fiscal Impact:
$25,968.90 is required and budgeted in the Golf Course Operations Fund to meet this financial obligation:
Golf Operating Fund / Dept:51-03 / Fund: 284 / OCA Code: 516005 / Object Level 3:2209 / Amount: $25,968.90.
$225,000 was submitted for chemicals in the 2010 budget and approximately a total of $156,500 was spent for the 2009 chemical program.
In 2009, Ordinance #0134-2009; passed 2-23-09; in the amount of $98,225.39 to Helena Chemical Company.
This ordinance is submitted as an emergency in order to assure delivery of the chemicals by early spring of 2010.
Title
To authorize and direct the Finance Director to enter into contract with Turfgrass, Inc. for the purchase of various herbicides, fertilizers and pesticides for the Golf Division of the Recreation and Parks Department; to authorize the expenditure of $25,968.90 from the Golf Operating Fund; and to declare an emergency. ($25,968.90)
Body
WHEREAS, bids were solicited by the Purchasing Office and opened on January 7, 2010, awards will be made for the purchase of golf course chemicals in accordance with the terms and conditions of SA003453 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Turfgrass, Inc., so that we can be assured that the chemicals will be delivered by early spring of 2010 for the preservation of the public peace, property, health and safety; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Turfgrass, Inc., for the purchase of various herbicides, fertilizers and pesticides for the Golf Division of the Recreation and Parks Department, in accordance with the terms and conditions of Competitive Bid Number SA003453.
SECTION 2. That the expenditure of $25,968.90 or so much thereof as may be necessary, be and is hereby authorized from the Golf Operations Fund as follows, to pay the cost thereof:
Fund Dept. No. Object Level 3 OCA Code Amount
284 51-03 2209 516005 $25,968.90
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.